Programme SAP SAPF180 - Post Balance Sheet Adjustment

Description
A balance sheet adjustment distributes

  • receivables and payables in customer and vendor
  • reconciliation accounts,
    • tax postings,

    • cash discount postings from the net method of posting invoices as
    • well as
      • valuated exchange rate differences in open items (this is a P&L
      • item, but since receivables or payables increase or decrease dependingon the valuation, a readjustment is also made for the exchange ratedifference with a reverse +/- sign).
        This process ensures the zero balance per business area necessaryfor creating business area balance sheets.
        It consists of the following steps:
        • When posting a document, the system analyzes it to determine whether a
        • balance sheet readjustment is necessary. If a readjustment is required,the system marks the document for readjustment.
          • Readjustments are calculated for the marked documents and stored
          • in special tables.
            • The calculated readjustments are read and then distributed and
            • posted in total to the appropriate accounts.
              This step is described below.

              Carrying Out the Distribution
              Readjustments are transfer postings which create one or more accountassignments (not blank) for the unspecified account assignments in theoriginal documents.

              Note
              If several different business areas are assigned to the G/L items in adocument, you should never assign the receivable/payable items to onebusiness area. The business area field should be left blank in thereceivable/payable items. If only one business area is assigned to theG/L items, the system transfers it to the receivable/payable item sothat it does not have to be changed by the balance sheet readjustment.
              A profit center account assignment is never made in receivable/payableitems.
              None of the above account assignment objects are specified in tax itemsduring posting.

              Line Items Included in Distribution
              Postings are made for all receivables and payables open at the specifiedkey date. Receivables and payables cleared at this key date are ignored,and the postings that were made in the last distribution are reversed.
              Taxes are handled in the same way. Tax line items in the SAP R/3System, however, do not have a clearing date. Instead, taxes are nolonger relevant to readjustment once you pay them to the tax authorities(tax payment posting). You will need to specify the posting date towhich the system should not make a tax item distribution. You specifythis date in the "Lower date limit for tax" field.

              Scheduling the Program Run
              You can run this program as often as you like.
              The key date for a new posting run must either come after the latestexisting key date or be the same as an existing key date.

              Posting Parameters
              If you select "Generate postings", you have to specify a document typefor the documents the system creates. If you do not specify a postingdate, the system uses the key date as the posting date.

              Precondition

              Account Determination
              For each account, you can specify an adjustment account to postthe readjustment to. Otherwise, the system posts the readjustment to theoriginal account.
              To distinguish readjustment postings from other postings, you shouldcreate separate adjustment accounts and have the readjustments posted tothem.
              Since reconciliation accounts cannot be posted to directly, you have tospecify adjustment accounts for them.
              Since readjustments are posted without tax the accounts to be posted tocannot be relevant to tax.
              To prevent the business area balances from shifting because of thetransfer postings, you have to set up a clearing account whichrecords the clearing entries (postings which produce a zero balance).
              The adjustment accounts are determined when calculating thedistribution, and the clearing account is determined when posting thedistribution.
              For more information on automatic postings, see the ImplementationGuide.
              IF &DEVICE& = 'SCREEN'
              Proceed
              ENDIF

              Document Type
              A separate document type is required for readjustment postings.The indicators "Multiple companies" and "Enter trading part." must beset in this document type. If the company ID is not specified in thedocuments included in readjustment, these indicators are unnecessary.
              For more information on document types, see the Implementation Guide.
              IF &DEVICE& = 'SCREEN'
              Proceed
              ENDIF

              Output
              The program posts the accounting documents it generates directly to thedatabase. It creates a batch input session only if errors occur. Thebatch input session will then have to be processed.
              To enable you to identify the postings it generates, the program entersa special indicator in the document header (reference document number).You should therefore avoid making any changes to this field.
              The log lists the generated transfer postings. Each blockrepresents one document. Since the size of the document is limited, ablock may also be posted to several documents in some cases. Thedocument numbers are listed at the end of each block.
              You can also have the program create a log at line item level.The system then lists the original documents from which each individualtransfer posting results. By double clicking (F2 key) on a displayeddocument number, you can view the distribution calculated for thisdocument. By double clicking again, you reach the document display.
              Furthermore, you can have the program create a log of thedistribution. This log lists the calculated distributions for eachoriginal document affected. You can display a document by doubleclicking its number.
              If account determination has not been maintained or is incorrect for theclearing account, the system does not create any postings for thecompany code in question.
              To view the readjustment calculated for an individual document inDocument Display, choose Environment -> B/S readjustment.

              Additional Information
              See the documentation for the other subfunctions:

              • Calculating the distribution for posted documents,

              • IF &DEVICE& = 'SCREEN'
                Proceed
                ENDIF
                • Displaying the logs of existing posting runs.

                • IF &DEVICE& = 'SCREEN'
                  Proceed
                  ENDIF
                  • Reversing an incorrect posting run.

                  • IF &DEVICE& = 'SCREEN'
                    Proceed
                    ENDIF
                    • Redetermining the adjustment accounts if you changed the account
                    • determination or it was incomplete at the time of calculation.
                      IF &DEVICE& = 'SCREEN'
                      Proceed
                      ENDIF
                      • Setting up balance sheet readjustment if you have already been
                      • productive with a release prior to 3.0.
                        IF &DEVICE& = 'SCREEN'
                        Proceed
                        ENDIF

                        Dependent_functions
                        Readjustment must be carried out prior to creating a business areabalance sheet.
                        Profit Center Accounting also requires the results of readjustments.

1353125AC interface: Document split in FI for incoming invoices
334015Business area inheritance in the batch input
1497092AC interface: Posting split in FI for incoming invoices
321190Difference between business area and profit center
47410ALE FIDCMT01: FI distribution questions & problems
331777Balance sheet adjustment: Reconstruction
73472SAPF180: Auxiliary programs
1078659SAPF180: Business area is not passed on correctly
1058676PCP0: No additional RF048 entry for document split in FI
553405F.5d: Distribution after local currency changeover
934675FIUT_180_APAR: Too many documents displayed
107698Create receivables/payables in PCA
81374Compare receivables/payables with FI
747806FIUT_180_APAR does not check all documents
203276PCP0: Business area for postings from payroll
4155501KEK: wrong exchange rate differences after clearing reset
186013MR1M, MIRO: Business area, creditor
41294Business area in customer/vendor item
308738SAPF180: balance sheet adjustmnt reversl instructns
39409Business area in the vendor item
27036Business area in company code clearing item
308650SAPF180: Guidelines for manual adjustment postings
48657SAPF180: Division of G/L accounts