Title
Document Transfer from Financial Accounting

Purpose
You can use this program to reconstructaccounting documents inFunds Management (FM).
You can use the program in the following situations:

• To introduce Funds Management when no data exists yet for FM in the
system (see example)

• To correct existing data in Funds Management

Integration
You must execute the follow programs after reconstruction.


• Reconstruct Assigned Values

To do this, choose
Budgeting -> Tools -> Reconstruct Assigned Values in the FundsManagement menu.
By reconstructing the assigned values, you ensure that the availabilitycontrol can determine excessive funds centers and commitment itemhierarchies in FM in accordance with the actual data in FundsManagement.

• Payment Conversion

During reconstruction the system updates the actual data in FM inaccordance with the time sequence of the business transactions inFinancial Accounting if you have activated the online payment update. Ifyou have not activated the online payment update, you have to change thecompletely cleared invoices in FM from status invoice to statuspayment in Financial Accounting.
To do this, choose Posting -> Tools -> PaymentConversion in the menu of Funds Management.

Prerequisites
The following prerequisites must be fulfilled:


• The documents to be reconstructed must be provided with an FM account
assignment.
You can reconstruct missingFM account assignments.

• You have backed up your data.


• You have ensured, through organizational measures that no documents are
posted during reconstruction.

• You can parallel the program manually (for example, by dividing up the
document number interval). However, note the following exception:
If the Customizing settings stipulate that both the goods receipt andinvoice receipt are updated, all goods/invoice receipts must bereconstructed in the same mode. If you split this document numberinterval, you will get incorrect results in the update.

Features

Selection
You can restrict the selection of documents by different criteria:


• Purchase order reference

All invoices and goods receipts are reconstructed for the specifiedpurchase order.

• Goods receipt (GR)/Invoice receipt (IR) account

The whole GR/IR account is reconstructed

• Free selection

Note that the different functions are only represented by a pushbuttonthat changes their function and name in accordance with the displayedfunction.
You can also control the process flow of the program as follows:
You can decide whether the documents that already exist in FM should notbe reconstructed, or whether a document should be deleted beforereconstruction.

• If a large amount of documents should be reconstructed, you should start
the deletion program for commitment/actual data before thereconstruction takes place in order to improve performance. For moreinformation, see Delete FM Line Items.

• If only a small number of documents should be reconstructed and existing
actual data should be deleted beforehand, chooseDelete Old Data (with FYC).
If the period-based encumbrance tracking is active, existing documentsare not deleted before reconstruction; the amounts are corrected onreconstruction. If the program should delete these documents before thereconstruction, you must also set the indicator Ignore PBET forthe deletion indicator.
INCLUDE FIFM_ALVLINK OBJECT DOKU ID TX
If you do not select the Detailed Log, you only receive a list ofthe documents that could not be reconstructed, in addition to thesummary evaluation.

Activities
The reconstruction can impede system performance if large amounts ofdata are involved.
You should therefore carry out the reconstruction in thebackground.

Example


• Introducing Funds Management

Enter a company code, an interval for the document numbers and a fiscalyear and then start the program in a real run.

• Correction of Existing Data in Funds Management

You should procede as described under "Introducing Funds Management" forthis. You must also select one of the two deletion indicators. Whichindicator you set depends on whether the data to be reconstructed hasrun a fiscal year change or not.