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Description
If a trip for which payment has already been made (or which has beenpassed on to a subsequent system) has been changed later, thecorrections can be displayed via a function key. Such trips are alreadymarked in the overview list with the indicator 'corr'. Via the parameter 'List of corrections' you are given the option tocall up the corrections in list form rather than interactively. New trips, for which individual receipts have not yet been submittedto the trip costs department, can be put on 'hold' with theappropriate function key. There is furthermore the possibility ofsetting this indicator automatically. For this you use the reportparameter 'automatic hold'. Please note that this parameter can onlyapply to new trips. How can the approval report be used? The following diagram illustratesan example for organizational procedure: -------------------------------------------------- ! Night processing ! ! ===================== ! ! All new trips for which receipts have been ! ! processed are automatically put on 'hold'. ! -------------------------------------------------- ! ! --------------------------------------------------- ! Processing of trips without receipts ! ! ==================================== ! ! All trips with the status ! ! ! ! 'Request processed' or 'Trip completed' ! ! and ! ! 'Open' or 'To be accounted' ! ! ! ! are selected. The list thus contains new trips ! ! without receipts (the other new trips were ! ! put on 'hold' in subsequent processing) ! ! and corrected trips only. ! ! ! ! All selected trips are now checked and then ! ! approved. If a receipt is missing for a ! ! corrected trip, the trip is put on 'hold'. ! ! All trips on 'hold' are called up for the ! ! personnel numbers for which receipts have ! ! arrived in the trip costs department. ! ! The trips are checked and then approved. ! --------------------------------------------------- |