SAP Program RPLSHAJ0 - Address Change Form Data File for SI Office

Purpose
This report creates date file (CSV format) for Employees PensionInsurance Address Change Form that is for Social Insurance (SI) Office.Data file can be for magnetic media (Floppy Disk, Magneto Optical disk)and electronic filing via Internet.
This report checks employees Social Insurance Basic Data infotype (0140)and takes necessary data from the employee's master data infotypes.

Prerequisites

  • Employee's Social Insurance Basic Data infotype (0140) must be
    • maintained with correct status and date.
    • Employee's personnel area and personnel subarea in Organizational
      • Assignment infotype must be maintained.
      • Employee's Address Data infotype must be maintained properly.

        • Address data that is to be checked (specified by subtype) must have time constraint 1 (no gap & no overlap) otherwise the report cannotdetect address change correctly.
        For more details explanation about time constraint, please refer R/3Library under Time Constraints in HR Master Data.
        If the date of address change (begin date of new address record) is thesame as the date of acquired or lost qualification, then address changedata for such an employee will not be created.

        Features

        • It is possible to specify more than one target branch office to which
          • Address Change Form data is to be created.
          • It is possible to specify which employee's address information is to be
            • used. Official tax address (subtype J1) is proposed as default.
            • It is possible to create data file for floppy disk, magnet optical disk
              • and electronic filing via Internet.
              • It is possible to specify the size (volume) of disk media to be used.
                • 1.44Mb and 1.25Mb are supported for floppy disk (FD) and 230Mb and 640Mbare supported for magneto optical disk (MO).
                Note
                For magneto optical disk, number of data record saved in a disk islimited to 99999 records. For electronic filing, number of data recordsaved in a file is limited to 20000 record and the size of a file isalso limited to 4.5Mb.
                • If the volume of output data is larger than specified disk media size,
                  • the report automatically divides output data into multiple files withspecified volume and attaches sequential numbers to file names. (EX:SHFD0006.CSV001, SHFD0006.CSV002)
                  Note
                  Note that when a data file is saved to a disk media, you need to editfile name (extension) to take out sequential number. Sequential numberis to be used as a label of disk media.
                  • It is possible to save the output file to TemSe, to an application
                    • server and directly to a local PC.
                    • It is possible to display detailed data of employee records and office
                      • record that are stored in the data file. By pushing "Employee detail
                      " or "Office detail" on the application tool bar of resultscreen, respective data will is shown with SAP List Viewer format.
                      • When there is an error record(s) caused by insufficient employee data
                        • and/or branch office data, it is possible to check such record(s). Incase an error record(s) is detected, buttons labeled "Employee"and/or "Office" with error icon are displayed on the applicationtool bar of result screen. By pushing these buttons, corresponding errorrecord(s) will be shown in the pop-up screen.
                        • A Business Add In (BAdI) is available to set (or edit) remarks column
                          • field (Bikou-ran Kanji 37 characters / Alpha-numeric 75characters) in Address Change Form data file. Data fields except remarkscolumn field ( Bikou-ran) in Address Change Form data file areall set by the report. To set data to this remarks column field (
                          Bikou-ran), please implement BAdI provided. For detailedinformation of how to implement BAdI, please refer to the implementationguide listed below.
                          Personnel Management
                          -> Personnel Administration
                          -> Payroll Data
                          -> Social Insurance
                          -> Insured
                          -> Submission with Data Media/Electronic Filing toSocial Insurance Office
                          -> BAdI: Maintain Address Change Form Data FileEditing Module
                          Note
                          It is technically possible to edit (change) data in the fields otherthan remarks column field (Bikou-ran) that are defined forinternal table to creating data file via BAdI provided. If you intend tochange data set by the standard, please pay special caution not tocreate wrong application record. For details about BAdI, please refer tothe interface documents of above BAdI.

                          Activities
                          First, you need to specify for which Period Address Change Formdata to be created.
                          For employee selection, you can specify employee number(s) or range ofnumbers.
                          You can also add further selections such as Company code. Thiscan be done by pushing Further selections button on the reportssection screen and select criteria you would like to use.
                          As select conditions, you can specify social insurance modifier fortarget branch office (SI Mod. of Target Br. Office).
                          Note
                          Specifying social insurance modifier for target branch office has effecton selecting Address Change Form data of employees who are selected byemployee selection condition in the specified period.
                          Note
                          Note that if you leave blank entry for social insurance modifier fortarget branch office, then all branch offices defined by parametersetting will be processed. Thus, you will be requested to make an entryfor social insurance consultant's information in Output conditiontab.
                          As select conditions, change Create date and Subtype ofaddress infotype if necessary.
                          If you create Address Change Form data file for more than one socialinsurance modifier for target branch office (SI Mod. of Target Br.Office), you need to specify the code and name (kanji) of certifiedsocial insurance consultant.
                          As output file attributes, you need to specify FD serial number(starting number) and target media type.
                          As file output destination, you need to specify output destinationoption. If you choose application server as output destination, you alsoneed to specify File output path (on server). If you want to saveoutput data file directly into a local PC or TemSe, then you do not needto specify File output path (on server).
                          Note
                          When you output a file to TemSe, the TemSe object has a following name.
                          HR_LSHAJ1_(FD serial number)
                          Note
                          The report stores data file(s) in the directory on an application serverspecified by File output path (on server). Thus, proper authorizationmust be set for the directory in an application server beforehand.
                          Execute the report.
                          Note
                          If there is no selection condition specified for employee selection,execution time of this report may become long since this report checksall employees.
                          It is recommended to create report variants for combination of socialinsurance modifier for target branch office and Personnel Area /Subarea in Further selections to group employees to beprocessed. Such combination(s) are defined in the Implementation Guide.Please refer to parameter settings done in the following ImplementationGuide node.
                          Personnel Management
                          -> Personnel Administration
                          -> Payroll Data
                          -> Social Insurance
                          -> Branch Office
                          -> Assign Branch Office Modifier to Personnel Area /Subarea
                          -> Modifier for social insurance and labor insurance
                          At the result screen, a list of output file(s) is displayed.
                          Note
                          When there is an error record(s) caused by insufficient employee dataand/or branch office data, buttons labeled "Employee" and/or "
                          Office" with error icon are displayed on the application tool barof result screen. Push these buttons, to check error record(s) and makenecessary corrections. Then, re-execute the report to obtain correctdata file.
                          Save data to appropriate media.
                          If you select application server as output destination and specifiedFile output path (on server), then output file(s) were alreadysaved in the directory in the application server you specified. Useappropriate software tool to retrieve and save output data file(s) toappropriate media.
                          If you want to save output file(s) into a local PC, then select a line(a file) and push Download button on the application tool bar.The reports only propose the file name SHFD0006.CSV as a default. You donot need to change this file name if you save output data file directlyinto a magnetic media of a local PC.
                          If you select TemSe as output destination then you can download the filewith utility report List of HR TemSe Objects (RPUTSV00) orDownload HR TemSe Object (RPUTSVJ0).