Prerequisites
You have defined the settings required to process CGA data for publicsector employees in Customizing for Payroll by choosingPayroll: Portugal -> Enhancements for Public Sector Portugal ->Social Security (CGA) -> (...).
Note: If you want to generate the CGA Magnetic File in thelayout version 1.3, the following customizings are necessary:

• Maintain the NIFRL field as described in Payroll: Portugal ->
Enhancements for Public Sector Portugal -> Social Security (CGA) ->Magnetic File -> Entities and Properties -> (...)

• Maintain the work schedules as described in
Define Work Scbedules

Selection
You typically run this report for the current period. If you run thisreport for another period, you need to make sure that you select avalid payroll period.
The Principal Organization and CGA institution fields are mandatory.
You have to mark in which layout version you want the report to be run.

Output
The following data appears in the list header:


• List description (Listagem do ficheiro da Caixa Geral de
Aposentações)

• Month and year


• Principal organization

The list contains all data required by CGA institutions. The structuretree groups all employees by company or organization and identifiesindividual employees by personnel number.
Employees are assigned one or more situation codes, which providefunctional information about the employee situation. An employeesituation can be dependent on a reason or action, such as a transfer orchange of work schedule, or on absence, for example, due to illness.
If you run the report using the layout 1.2, each piece of informationsent to CGA typically has the movement code 0. The movement code istechnical information about the report. If you have to cancel someinformation that you have already sent to the institution, you createthe information with the movement code 9. The movment codes 0 and 9comply with the instructions defined in the CGA. guidelines (MANUAL DEINSTRUÇÕES PREENCHIMENTO DAS RELAÇÕES DE DESCONTOS).
The structure tree also shows all the records of the generated file byorganization, employee, record situation code, record movement code,effective date of the record, and detailed data such as the data to besent and the relevant wage types.

Activities
Enter the required data, and in particular the layout version you wantto run the report with
Run the report.
Select an output option to display the results or generate a file inelectronic format for employees that have been selected, processed,rejected or excluded.
Use the HR-PT: TemSe Display/Download Utility for PublicSector to view the report of CGA deductions and download it as amagnetic file.