Purpose This report lets you search for and display documents that weregenerated by operations in billing and activity allocation, and inmaterials management. Note In billing and activity allocation operations (Internal ActivityAllocation and Billing functions), reference documents are generatedwhen attendance is booked. You can display reference documents for the following operations:
Cost transfer posting
Activity allocation: attendees
Billing
Purchase requisition (for non-stock material)
Material reservation (for material in stock)
Activity allocation: instructors
Credit memo
You can search for documents using the following objects:
Attendees (to search for billing and allocation documents)
Business events, event types, event groups (to search for billing and
allocation documents, and material procurement and cost transferposting documents)
Integration If you want to use this report and the corresponding functions, youmust have the following components integrated with Training and EventManagement:
Cost Accounting (cost transfer posting and internal activity
allocation)
Sales and Distribution (billing)
Materials Management (material procurement)
Prerequisites You must execute the following reports to trigger generation or statuschange of the reference documents:
RHXCCOS0 or RHCCOS00 for cost
transfer posting
RHXINLV0 or RHINLV00 for internal
activity allocation for attendees and credit memo creation
RHXINLV1 or RHINLV10 for internal
activity allocation for instructors and credit memo creation
RHXFAKT0 or RHFAKT00 for billing credit memo
creation
RHXMARP0 or RHMARP00 for material
orders (i.e.creation of purchase requisitions and materialreservations)
Features
Selection In addition to specifying the objects for the reporting (such asbusiness events) and the reporting period, you can select from thefollowing report parameters:
Document operation You can make an entry in this field to specify the operation whosedocuments you want to display. If you make no entry, the reportdisplays all documents for all operations executed for the selectedobjects.
Operation status You can specify a status to restrict the display to documents with agiven status only. If you make no entry, the report displays alldocuments generated for the selected objects in all statuses.
Output Depending on your reporting and layout specifications, the report'slist screen can contain the following data:
Reference document number
Original document number
Status of the operation that generated the document
Operation that generated the document
Business event
Attendee
Cost item
You select the data you want displayed under Change layout. When you choose this function, a dialog box appears with the columnsthat are displayed on the list screen in the left table, and the hiddencolumns in the right table. By marking columns and moving the arrows, you can determine whatcolumns are displayed. To transfer the changed layout, chooseTransfer. To save the layout, choose Save layout. You can call this layoutas required by choosing Choose layout . You can find more information about display options on the list screenunder Help in the SAP Library by choosing Getting Started-> The SAP Window -> List -> ABAP List Viewer (ALV):Grid Control.
Activities Select the object(s) for which documents were generated (such as abusiness event for which a document was generated for a materialprocurement operation) Specify a reporting period Select the operation (such as Reservation) under Document operation
Select an operation status if required If you make no entry, documents in all statuses will be displayed. Choose Execute. The system creates a list of referencedocuments.