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Description
This report lets you calculate business event costs and post these toCost Accounting (CO) using cost transfer posting functions.
During this process, the cost center of the resource is credited(sender cost center), and the cost center of the account assignmentobject (receiver) is debited.
The total amount of costs can be distributed on a percentage basis toaccount assignment objects (cost center, order, PSP element andproject)
Fund Accounting objects (fund, function area, grant) can also betransferred to CO when Fund Accounting is active.
Note
You can specify the cost distribution and account assignment data onlywhen you execute the report. This data is saved when cost transferposting is performed.Integration
You activate integration with CO in Customizing for Training and EventManagement under Cost Transfer Posting.Preconditions
- The costs and cost items must be maintained for the business event or
event type and the resource or resource type (in the Costsinfotype 1036). You must also maintain a reference unit and a validcost element.
- The sender cost center must be maintained.
- The account assignment objects (cost center/order/PSP element) must be
maintained.
- The sender and account assignment objects must be in the same
controlling area.
- The business events concerned must have the status firmly booked
.
Selection
You can set parameters to determine the data output by the report:
Objects
There are a number of ways to start the report:
Enter one or more business event groups. The system finds all ofthe business events belonging to the specified group(s) and calculatesthe costs.
Enter one or more business event types. The system finds all ofthe business events belonging to the specified type(s) and calculatesthe costs.
Enter one or more business events.
Reporting period
Enter the exact period for which you want to determine costs.
Document date
Enter a date in this field if you want to change the default date ofthe cost transfer transaction. This date is used purely for informationpurposes. The default date is usually the current date.
Posting date
The date in this field indicates when costs are to be posted to CO, inother words, the settlement period. The default date is usually thebusiness event start date. You can overwrite this date asrequired.
Example
You want to perform cost transfer posting for an event that started onFebruary 2 of this year. However, you want costs posted in the secondquarter rather than in the first quarter. In this case, you enter April2 of this year as the posting date.
Currency
Enter the currency in which costs should be output and for costtransfer posting purposes.Output
The report outputs a list containing the following information perbusiness event:
- The individual cost items
- The number of individual cost items
- The itemized costs of the cost items
- The origin of the costs (such as the resources for which costs were
stored)
- The cost centers of the resources (sender cost center)
- The cost centers of the cost object (account assignment object)
- The cost element
- The reference unit (e.g. time)
- The total costs
On the list screen, you can distribute the event costs temporarily (forthe cost transfer execution) on a percentage basis to different accountassignment objects:
- Cost centers
- Internal orders
- Projects
You can then perform cost transfer posting from the list screen.
If you select Transfer costs and choose Create cost transfer
, the costs of the selected business events are transferred to CO.
The following process flow takes place:
A validation check is performed on the document items.
If the items are validated, a reference document is generated with thestatus transfer designated.
The BAPI/ALE for the cost transfer posting is called.
The status of the reference document changes to transfer effected (yellow/amber light).
Due to the fact that the systems may be decoupled (CO and PE indistributed systems), confirmation of this transaction is necessary toensure that the transaction has actually been executed.
For this purpose, you must call the function Compare document.The system searches for the original CO document.
If it finds the original document, the status of the reference documentchanges to Transfer confirmed (green light).
You can display the original document by choosing View ->Ref. <-> Original document.
If the original document cannot be found, the status of the referencedocument changes to Transfer incorrect (red light).
For more information on the procedure when the original document cannotbe found, refer to Error diagnosis.
You can execute the following functions from the list screen:
- Display the document flow for business event, in other words,
all of the relevant allocation data that exists for the business event.
- Display document (reference document)
- Display error log (confirmations of check/execution of cost
transfer posting)
- Check whether data relevant for transfer can be posted. This
function also checks whether the settlement period is closed, in whichcase, data transfer to CO is not allowed.
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