Purpose
This program writes the requested actuals and commitment records to thedata archive.

Prerequisites
Since Grants Management for Grantee (GM-GTE) receives commitment andactual information, a facility for archiving original documents andremoving them from the database is required.
You need to specify a residence time inthe IMG per your business requirements. A Business Add-In (BAdI),GM_ARCHIVE_EXIT, is available for anyadditional archiving requirements.

Features

Selection
The program is designed for annual execution. It should be executed inbackground processing, as is usual for archiving programs.
Some of the important program parameters:

• Company code

Allowing selects of archiving records on main organizational element.

• Grant Number

Request individual grants to be archived

• Fund

If you need to synchronize archiving execution with Funds Management(FM), the fund is provided as an optional selection.

• GM Value type

The GM value type provides the option to separate based on the businessdocument originator.

• Grantee Fiscal Year

Select archiving records based on the specified grantee fiscal year.
Additional processing options as defined in the archiving standards:

• Test Mode

If the test mode is specified the archiving process is executed withoutcreating the archiving records.

• Productive Mode and delete with test variant

If the productive mode is specified the archiving process is executed infull and the archiving records are stored in a data file. If you specifythe delete with test variant option, the follow on delete program iscalled in test mode. Otherwise, the delete program is called with theimmediate delete request.

• Detail Log and Log Output

You can specify the level of detail in the log and whether the outputshould be presented as list or within the application log.

Output
Depending on the output you select, the program presents the result as alist or within the application log.