SAP Program RFFMMP_TRANSFER_BT - Transfer To Consumable Budget Type

Title
Transfer To Consumable Budget Type

Purpose
You use this program to calculate and transfer budget automaticallyfrom one budget type to another. The receiver budget type is derivedfrom customizing rules: "Define budget type for consumption". Thecalculation of the budget to be transferred is based onkey figures. The program generates budget entrydocuments.
You can use this program, for example, if you have restricted theselection with different availabily control filter settings for
budget types. This enables you to see whichbudget values are taken into account as consumable budget inavailability control. To "release" budget automatically (at thebeginning of a new quarter, for instance) you now use this program bytransferring budget from a budget type that is filtered out byavailability control to one that is included in availability control.

Prerequisites
You have defined a key figure for calculation of the amount to betransferred in the FM Customizing under Budget Control System (BCS)-> BCS-Budgeting -> Define Key Figures.

The key figure is only available in this program if it is correctlyflagged for the category Single Budget Type For Consumption.

Features
Basic for Calculation
The program calculates the budget amount to be transferred according tothe key figure specified and creates the corr
esponding budget entry document lines for all FM account assignmentsthat match the selection criteria.
Additional options for the calculation are:

  • Revaluation by a percentage

  • Rounding based on the sum of all period values according to whether you
    • select:
    Rounding mode (commercial, rounding off, rounding up) and
    Rounding factor (..., 0.1, 1, 10 ...)
    Document Settings
    In the document settings, you have to specify the following generalheader data that will be filled in all budget entry documents createdby the program:
    • You have to specify the document type and
      • document date.
      • On the sender side (process SEND) you can choose
        • different kinds of budget types. On the receiverside, budget type is derived (Customizing).
        • Using Additional Data you can add further information such as
          • document header text, responsible person and so on.
          • You have to set a sender period. On the receiver side you have two
            • options:
            You specify a specific receiver period
            You distribute to different periods according to a chosendistribution key
            Document Family Number
            The documents created from one program run are grouped by adocument family number and can therefore beeasily retrieved again afterwards. For example, you can use thedocument family number as selection criteria if you want to reverse alldocuments created in one run again using the programReverse Budget Entry Documents.
            Processing Options
            The Grouping settings allow you to specify which FM accountsassignment element combinations should be grouped in one budget entrydocument. A new entry document is always created for each new fund. Inthe Grouping settings you can extend the grouping to one of the otherFM account assignment elements (for example, you can flag FundsCenter in order to get a new document for each new combination offund and funds center. In order to avoid overflow in the entry documentand change document (line items table FMBDP) number ranges, onlyone account assignment element can be flagged in addition to the fund.
            You can either run the program as a test run or update run. Backgroundprocessing is also possible.

            Selection
            Besides the options described above you have to specify the FM area,budget category, version and fiscal year.
            You can limit the source FM account assignments by using selectionoptions or the multiple selection tool.

            Output
            The program generates a detailed list with the results of the programrun, provided the corresponding option was chosen. This list containsthe following information:

            • Indicator specifying the maximum error degree (error, warning,
              • information)
              • Document number - in case the document was not posted (test run or
                • errors) a temporary document number is generated by the program anddisplayed
                • FM account assignment element

                • Process

                • Budget type

                • Total amount of the budget entry document line

                  • If errors occur, an application log is generated and displayed.