Title
Logged Changes in Infotype Data

Purpose
You use this report to display all documents that were created with thecreation of infotype log (short: Change documents).

Prerequisites
So as to ensure that changes to infotype fields are entered (changes,creations, deletions), these fields must be maintained in the followingviews: HR Documents: Infotypes with Documents (V_T585A),HR Documents: Field Group Definition (V_T585B), and
HR Documents: Field Group Characteristics (V_T585C).
You can only display an archive if it was created with archivemanagement (transaction SARA).

Features
You can create the following document types with this report:

• Long-term documents

Long-term documents are created for audit purposes. Changes to infotypesare stored in the database or can be archived. Long-term documents arekept until they are specifically deleted. The is called PA_LDOC.
Long-term documents evaluate data according to personnel numbers andinfotype. The columns PersNo and Infotype are output firstin the table.

• Short-term documents

Short-term documents are stored in the database. For short-termdocuments, the data is selected according to date and time. In contrastto the long-term documents, the Date and
Time columns are displayed first in the table.
Under Read from database, specify the document type that youwant to create. To specify a document type, set the correspondingindicator.
In the Selection field, you can specify:

• which transaction classes the selection is to take into consideration
with the relevant indicators

• which employees are to be selected using the Personnel number

field

• which data is to be evaluated by the system, using the Infotype

field

• whether a specific change date, or a specific period is to be taken into
consideration, using the Change date field

• whether you want to display changes that were made by certain users,
using the User name field

Note
The standard system reads data from the database.
If you want additional archive data to be read, select Read from
archive. Further selection possibilities are displayed under
Archive Selection:


• Also read from database

Documents relevant to data in the archive are displayed if they arecurrent on the database, and correspond to the selection options.

• User archive selection

The Archive Management: Choose Files to Read screen appears.Select the desired archive.
Determine how the report results should be displayed under
Output Options.

• Direct output of docs


• Output program selections


• New page per doc

This setting is only effective if you have selected Directoutput of docs.

• Sort order

If any of the following indicators are set, data is sorted in ascendingorder according to the setting:
Time
Personnel number
Infotype
User
Default currency

Standard_variants
Certain fields on the selection screen of the report already containdefault values. The system proposes the following selections:


• A selection of employee data using Pers.Master record


• Sorting output list, using Time indicator, according to
which the change date appears in the first column.

Output
The report results are displayed according to the selected outputoptions:


• Breakdown list

If you have not set any settings under Output options, thelist displays an overview of the documents.
Long-term documents
In the long-term documents list, the columns always appear in thefollowing order:
PersNr (personnel number), Inftyp (infotype)Date, Time, SqNr (sequencenumber) and Changed by.
Short-term documents
In the short-term documents list the columns always appear in thefollowing order:
Date, Time, SqNr (sequence no.)PersNr (personnel number), Inftyp (infotype)and Changed by.
Output program selections
If you set this selection the output list takes the form of a breakdownlist. In addition, the selection options are specified with it.

• Detailed list

'Action' field
This operation ID can have the following values: 'U' meansUPDATE (Record was updated), 'I' means
INSERT (Record was added), and 'D' means
DELETE (Record was deleted).
Documents
If you have selected Direct output of docs then documents aredisplayed. The documents contain information about the list header ofthe breakdown table and data about the exact changes that have occurredin an infotype.
Each document is printed on a separate page if you have selected Newpage per doc..