Attendance/Absence Data: Multiple-Employee View

Use
You can use this report to display the attendances and absences for eachemployee in a monthly view for multiple employees. For example, you candisplay the employees who have leave in a particular month.

Integration
You can also access this report from the RPTABS50report (Attendance/Absence Data: Calendar View). If you call reportRPTABS60 (Attendance/Absence Data: Multiple Employee View) directly, itevaluates one month. If, however, you access it from report RPTABS50,you can also evaluate alternative periods (for example, a period of 14days).

Requirements
Attendances/absences are indicated in the output list by their abbreviat
ion (attendance/absence category). These abbreviations must first be setup when you customize attendance and absence types.

Features

• The selection period is defined as one month; the report evaluates the
month in which the key date lies.

• You can run the report to evaluate only attendances, only absences, or
individual attendance or absence types, for example.

• The selected attendance/absence types are displayed in the list with
their abbreviation. In addition to the abbreviations defined inCustomizing, the system may add the symbols *, ?, or /.

• From the multiple-employee view, you can branch to the infotype for the
corresponding attendance or absence.

• You can display an error list that contains the employees whose data con

tains errors. The list contains the personnel numbers of employees, thetype of error message, and the error text.

Activity
Determine Attendances/Absences to be Evaluated
If you want to use the attendance/absence type to select the attendances
/absences, select the attendance/absence type field andindicate whether you want to select attendances and absences. You canthen restrict the evaluation to individual attendances/absences.
If you want to use the attendance/absence category to select the attenda
nces/absences, select the attendance/absence categoryfield and restrict the selection as required.
Interpret multiple-employee view
Attendances/absences are displayed in the multiple-employee view bytheir attendance or absence category (abbreviation). In addition to theabbreviations defined in Customizing, the following symbols may appear:


• An asterisk (*) indicates that there are several attendances or absences
on that day.

• A question mark (?) indicates that no abbreviation exists in Customizing
for the corresponding attendance/absence type.

• A slash (/) indicates that the employee is not active on this day.

Obtain detailed information on attendances/absences
In the multiple-employee view, select (by double-clicking) the abbreviat
ion of the attendance/absence on which you require more information.Alternatively, you can place your cursor on the day and choose Goto ->Day View.
The detail display appears. You can select the required data record togo to the infotype display.
To return to the multiple-employee view, exit the infotype record.