Purpose
The employer is required to transfer the pay slips for all employeesemployed during the calendar year to the local tax office. The employermust transfer them by January 31 of the following calendar year. Thefollowing must be taken into account:

• You must issue an individual pay slip for each employment relationship


• You must process employee's work periods abroad separately

Features
With this report you can create the pay slip L16 for each employee inaccordance with the Income Tax Law [EStG] 1988. It can be issued as aform or for a data medium. You can choose the pay slip you want toissue.
For example:


• All pay slips in the period (at year's end)


• The last pay slip in the period (with an employee's leaving during the
year).

• The second-to-last pay slip in the period

The report formats an employee's master data and payroll results foreach employment relationship. The report issues the amounts taken fromthe most current payroll result in the verification period (DatabasePCL2, Cluster RA). You find more information on the selection andcumulation of wage types further below in the text.
Previously issued pay slips (verified employment relationships) arestored in the database PCL2 in cluster LZ. You display cluster LZ usingthe report RPCLSTLZ. To run the report, choose thefollowing path from the SAP Easy Access screen: HumanResources -> Payroll -> Europe -> Austria ->Per Payroll Period -> Lists/Statistics -> ProcessedLists -> Pay Slip L16
If the employee has more than one employment relationship during theyear, the report uses the previously issued forms in order to createthe pay slip.
You can print out a pay slip for employees who leave your enterprise.In all other cases, you can generate data records for datacommunication.

Prerequisites


• In Customizing for Personnel Administration under
Organizational Data -> Organizational Assignment ->Organizational Assignment Supplement Austria you have enteredand saved the following data:
Your company's addresses
The number of the local tax office
Your enterprise's tax number with the local tax office.
Your enterprise's data processing register number(s) (DPR-no.)

• In Customizing for Payroll Austria under Accounting with
Administrations and Institutions you have processed the sectionGeneral Settings for Evaluations as well as the step MakeSettings for Pay Slip

Other hints
The standard system contains the tables listed below as models. Ifrequired, you must add your user wage types.


• Selection and cumulation of wage types

Under the form ID, which you specified as a report parameter, in thetable Form-Related Control of Wage Types (T512E), you determinethe wage types included in processing. Thus you determine from whichtables the wage types are taken and in which statement wage types theseare cumulated.
The following is valid for the origin:
RT: Specified wage type is taken from the result table (RT)
CRT: Specified wage type is taken from the cumulated resulttable (CRT).
You determine whether the wage type flows into the statement wage typepositively or negatively by assigning a prefix in the function part ofthe table T512E. The following is possible:
-:,, The wage type flows negatively into the statement wage type
otherwise:,, The wage type is cumulated in the statement wage type
For the cumulation, ensure that the statement wage type you have chosenstarts with L (=Lxyz).

• Start and end of the employment relationship

To determine the start or the end of the employment relationship, thereport reads the details maintained in the Employment field forActions infotype (0000).
If this solution is not sufficient for your requirements, you candetermine an individual employment relationship by changing the companycode (see the Determine employment relationship field in thereport selection screen).
Example
An employee changes jobs within an enterprise without explicitlyleaving one company and entering another. In this case, the statusindicator does not change.

• Merging of remuneration payment periods

If several employment relationships occur successively with the sameemployer for a certain employee, you must issue a separate pay slip forthe successive calendar months of the employment.
Example
Empl. rel. 1,,02/01/1994 - 05/19/1994
,,2,,08/26/1994 - 08/31/1994
,,3,,09/01/1994 - 12/31/1994
L16 periods ,,02/01/1994 - 05/19/1994
,,08/26/1994 - 12/31/1994
In the data record (DME), such periods are identified as "interruptedperiods".

• Pay slip for work abroad

You must issue a separate pay slip for periods of work abroad.
To create the individual pay slips, SAP recommends the followingprocedure:
Maintain two separate procedures for preparing the wage types (wagetype model according to table 512E) - one for work abroad and one forwork at home. For both you make use of the specific interaction of theinternal tables RT (Result Table) and CRT (Cumulative Result Table).
The steps in the calculation are described using the example of grosswages that can be divided according to times of work abroad and work athome.
In principle, this procedure can be used for social insurance.
The following is valid for periods of work abroad:
,,Total of earnings (/101 and those not (CRT)
,,included in /101)
,,Minus earnings in current payroll period (RT)
,,Plus earnings in current payroll period (RT)
,,(those belonging to work abroad)
The following is valid for periods of work at home:
,,Total of earnings (/101 and those not (CRT)
,,included in /101)
,,Minus earnings in current payroll period (RT)
,,(those belonging to work abroad)

• Form formatting

You specify the form background under the form ID, which you specifiedas a report parameter, in the table Form Background (T512P). Inthe table Information on Fixed Positions (T512Q) you specify thelay out of the individual fields for the printed form.
Currently, the following conversions are supported:
Conversion 09 Output of an amount without decimal places
Conversion 13 Date format (DD/MM/YY or DD/MM/YYYY)
Conversion 99 Rounding to the nearest 10 Groschen

• Data medium exchange

So that the report fills the individual fields (amount and number) ofthe data set, you must assign the statement wage types to thecorresponding fields of the data record. Therefore, you must specify arule in the table Information on Fixed Positions (T512Q). Usingthis, the system creates a connection to the table Rule Table forForm (T512N) in which you specify the corresponding field of thedata record.
Ensure that the data matches the prescribed format. In certain cases,you may have to convert the created data set into the desired format.For detailed information on the format, refer to the guidelines for theelectronic exchange of pay slips.

• Social status

The employee's social status must be listed in the form header and onthe data medium for statistical purposes. The report derives the socialstatus from the table Employee Groups/Employee Subgroups (T503).
The appropriate employee group is determined in the fields:
- T503-AKSTA (Activity status)
- T503-ANSTA (Employment status)
- T503-AUSTA (Educational stand)
The following values are possible:
- Trainee ,,(1)
- Worker ,,(2)
- Salaried EE ,,(3)
- Public servant ,,(4)
- Pensioner ,,(5)
INCLUDE-Set with a special meaning

• RPC16DA0

In this set, a field string exists that contains all master data to beprinted on the form.
In addition you find the description of the data record that is usedfor the data medium exchange.

• RPC16MA0

This set includes different information for the annual data medium:
Structure version
The current structure version must be specified for the data mediumexchange. For information on the current structure, refer to theguidelines for the data medium exchange.
Reference number
Each pay slip must be given a unique reference number for the DME (dueto corrections). In the standard system, the reference number iscreated as follows:
-Employee's personnel number
-Year for which the pay slip was issued
-Start of the time period that the pay slip verifies
Partner's details
In connection with the deduction amount for sole earners, the reportprocesses the data from Family/Related Person infotype (0021).
Payroll office data
If the employer has a payroll office, the appropriate data must betransferred to the clearing office as well.
In order to include the relevant data for the payroll office in thedata record, the report reads the table T5A2L (AdditionalInformation for Annual L16). Afterwards, the report takes the followinginformation in the corresponding field of the information andnotification record of the data medium:
Table field,, ,,Data record field
Tx-no. PO. (Tax number),, ,, 5
DprNoPO (DPR-number),, ,, 6

Output
The output is in ascending order according to employer and itsemployees - the employees are sorted according to last name and firstname within a personnel number according to employment relationship.
The field Dyn.sort (B/P/T/N) allows you to sort the followingterms for the pay slip in any sequence:


• Company code


• Personnel area


• Personnel subarea


• Last name

If you enter the value S in the Output type field, thereport gives you an overview of the pay slips processed. Thus, for eachemployer / company code / personnel area / personnel subarea you get agrouping for which the employment relationship was verified for aspecific employee.

• Grouping of employers

When you create a data medium, the report gives you an additional shortgrouping of all employers. With this, the number of pay slips for thecurrent exchange (current data carrier) and the planned total number ofpay slips are issued for each employer.

• Error log

The last section of the output contains an error log. Two differenttypes of error categories are indicated:
W Note
This gives you additional information; however, processing wascontinued
E Error
Processing for this employee was cancelled at this point
Check each message for the situation and explanation and, if required,correct the error.

Report selection screen


• Interruption of employment rel.(action/reason) field

For the DME, the employment relationship must be registered as"interrupted" in certain cases (for example, for military/non-militaryservice).
In this field you enter the action/reason for the action that explainsthe identifier.
The entered character string is interpreted as action (= MM) and reasonfor action (= GG).
The entered action/reason is cross-referenced with the actions in theemployee's work center.

• Leaving due to death (for DME) field

The employee's date of death must be transferred with the DME to theFederal Office for Finances.
In this field you enter the action and the reason. The system usesthese entries to determine the employee's date of death.
The entered character string is interpreted as action (= MM) andreason for action(= GG)
The entered action/reason is checked against the actions for theemployee (see the corresponding infotype).

• Date type start of nursing allowance field and Date type end
of nursing allowance field
If the employee is a recipient of federal nursing funds, the first andlast month of the payments must be registered on the form and in thedata medium.
Assign date types for the start period and end period of the nursingallowance and create the appropriate date specifications for theemployee in Date Specifications infotype (0041).