SAP Program RPCG99Q0 - Group Certificate Print and Tape Create Australia

Title
Group Certificates Program (RPCG99Q0)

Purpose
This document outlines the changes in group certificate processingbrought about by the creation of a new Payment Summary infotype(0626).
For more information on the Payment Summary infotype, seePayment Summary Infotype (0626).
The procedures for processing group certificates are described indetail in the SAP Libary under Human Resources -> Payroll ->Payroll Australia -> Reporting Australia -> End-of-Year Processing ->Group Certificates.
You must take the changes described below into account when followingthe SAP Library procedures.
Note:
As of the 2000/2001 financial year, group certificates are calledpayment summaries. The terms 'group certificate' and 'payment summary'are therefore used interchangeably in this document.

Integration
In addition to the Personal Data (0002), Addresses(0006), Tax File Number (0227), and Tax Australia (0188)infotypes, the Group Certificates program reads and updates thePayment Summary infotype (0626).

Features
The Group Certificates program enables you to produce:

  • Group certificates

  • Separate group certificates for eligible termination payments (ETP)

  • Separate group certificates on change of group tax employer

  • Employee allowances reports

    • List any allowances over and above the seven allowances printed on agroup certificate
    • One-off group certificates

      • You can reproduce group certificates already issued to employees andfor which the completion indicator has been set in the PaymentSummaries infotype or, for 1999/2000 payment summaries, in theTax Australia infotype.
      In addition, the Group Certificates program has been enhanced tolet you produce:
      • ATO file reconciliation reports

        • These list all the employee information and values submitted to theATO. The data can be sorted by group tax employer or company code. Youcan display and print the report.
        • Summary reports

          • When creating group certificates, the report lists any errors found onthe group certificates as well as all the employees who have receivedgroup certificates in the same order that the certificates wereproduced by the Group Certificates program.
          When creating the ATO file, the report lists any errors found as wellas any mandatory fields that have not been filled.
          You can create the group certificates on pre-printed ATO stationery oron plain paper, and transfer them to the ATO on a magnetic media. Thelayout of the group certificate forms and magnetic tape complies withthe layout prescribed by the ATO.

          Output
          The following describes the changes in group certificates processingwith the new Payment Summary infotype:

          • Printing Group Certificates

            • When you produce group certificates for employees, the GroupCertificates program issues a Summary report listing anyerrors found on the group certificates and all the employees who havereceived a group certificate in the same order that the certificateswere produced by the program.
            In addition, the system automatically creates a batch input sessionthat updates the Payment Summary infotype.
            Recommendation
            SAP recommends that you check the batch input session for errors underSystem -> Services -> Batch input -> Edit.
            • Setting the Completion Indicator

              • For 1999/2000 group certificates, the Group Certificates programreads both the Tax Australia and the Payment Summaryinfotypes to determine if a group certificate has been created for thefinancial year. However, the program only updates the PaymentSummary infotype with the group certificate issue date.
              From 2000/2001 group certificates onwards, the program reads andupdates the Payment Summary infotype only.
              • Printing Group Certificates by Group Tax Employer

                • If you flag the Produce multiple group certificatesby group tax employer field, the Group Certificates programcreates a record for each group tax employer in the Payment Summary
                infotype.
                Each infotype record holds:
                the date the employee joins the group tax employer or the start date ofthe financial year (Payment summary start date)
                the date the employee leaves a group tax employer or the end of thefinancial year (Payment summary end date).
                • Transferring Group Certificates to the ATO

                  • If you flag the Display ATO file reconciliation report? field,the Group Certificates program lists all the employeeinformation and values submitted to the ATO. The data can be sorted bygroup employer or company code, and can be displayed and printed.
                  When you create the ATO file, the program also issues a Summaryreport listing any errors found when creating the file or any mandatoryfields not filled.
                  • Correcting Group Certificates

                    • If you find errors in your group certificates after you have run theGroup Certificates program, you can correct the errors andre-run the program by entering the relevant date in theMax date check field. Any records created in thePayment Summary infotype on or after this date are not read bythe Group Certificates program.
                    This enables you to recreate all group certificates excludingany certificates created during the financial year.
                    Note:
                    If you flag the Print certificate regardless of being issuedfield, the system creates group certificates for all employeesincluding employees who received a group certificate during theyear.
                    When you re-run the program, the SAP System updates the PaymentSummary infotype with the new, correct data.
                    • Producing Manual Group Certificates

                      • If you want to issue a group certificate to an employee manually, thatis, without using the SAP System to create the group certificate, youmust record the manual issue in the Payment Summary infotype.
                      You do this by creating an infotype record specifying thePayment summary start date and thePayment summary end date.
                      By doing this, the next time you run the Group Certificatesprogram, it can determine when a certificate was last issued for theemployee.
                      Note:
                      If you create a record in the Payment Summary infotype, theManual field on the infotype screen automaticallydefaults to Yes.
                      • Withdrawing Group Certificates

                        • If you produced a group certificate and subsequently find that it isnot valid (for example, because a terminated employee has been rehiredor it contains the wrong values), you can cancel the group certificateby withdrawing the relevant Payment Summary infotype record.
                        To do this, you access the infotype record in change mode, andset the Withdrawn field to Yes.
                        The next time you run the Group Certificates program, the systemignores the fact that a group certificate has been issued to theemployee, and creates a new group certificate and payment summaryrecord for the employee.