SAP Program RPCCDSN0 - Social Insurance Notifications (Cadans)

Description
This report is used to create records for a certain period for thesocial insurance notification Cadans. To do so, you will first have tocreate a dataset and select the required data medium on the ZK>Outputtab page. The data is written to a TemSe file in the foreground or inthe background.
To display the data you must run report Display HR TemSe files(Netherlands) (RPUTSVN1).
To save the data on the required data medium you must run report
Download HR TermSe files (Netherlands( (
RPUTSVN0).
The layout of the records meets the requirements of Cadans defined inthe "Melding Sociale Verzekering, digitale aanlevering" (digitaldelivery of social insurance notification) published by Cadans.
The data must have a certain structure, which is:
RECORD A: Header Record, Sender Data
RECORD C: Employer Record
RECORD E: Record for Personal Data of Employee
RECORD I: Employee IIB Notification Record
RECORD J: Employee IIB Insurance Record
RECORD Y: Last Record for Employer
RECORD Z: Final Record
More than one employer record may exist for each sender, e.g.:
-> pattern A C E I J Y C E I J Y Z .
More than one personal data record may exist for each employer record,e.g.:
-> pattern A C E I J E I J Y Z.
Each dispatch may contain the personal and other data of more than oneemployer, e.g.:
-> pattern A C E I J E I J Y C E I J E I J Y Z.

Precondition
Explanation for a number of fields on the SI notification

  • Selection Screen: Fields specifically for the SI notification

  • Submitting Legal Person: The "executive authority"
    • [uitvoeringsinstelling] legal person entered determines which data isincluded in header record A.
    • Legal Person Report: Only those employees are selected who are assigned
      • to the selected legal persons in infotype Organizational Assignment(0001) and feature NLR01.
      • Retroactive Notification: Select this field to indicate that the records
        • in table T5N1T "NSI: Data Record Notifications" should be taken intoaccount.
        • Test Mode: Select this field to change the records retrieved from table
          • T5N1T and with status 3 (Data Record Created for Cadans) to status 4(Data Record Sent to Cadans) or status 5 (Record Contains Errors).
          • Gross Wage for Social Insurance: You must specify the wage types used
            • for gross wage for social insurance. This gross wage will be includedunder the heading "Payroll" of record J.
            In addition, there are a number of fields that relate to the programoutput.
            • Medium Code: Indicates which output medium should be used.

            • Density: Indicates which density is required.

            • Tape Number: Only relevant if the medium chosen is a cartridge. The
              • number will then be included in the IBM label records.
              • Detailed Report: Select this field if you want a detailed report,
                • otherwise the system will only create an error report.

                Definition
                The following records will be created by the program:
                Header Record A
                The sender data is determined by what has been entered in the selectionscreen for submitting legal person. The data is read from tables T5N9P(Address Data) and T5N9R (Registration Numbers).
                Record Type: "A"
                Medium/Density Code: Via selection screen
                Label Code: "2"
                Name, Address and Registration Number: The sender address data isprimarily derived from the relationship data in T5N9R (in particular theinternal contact) and - if no contact has been filled - from the legalperson data in T5N9P. The sender registration number is derived from therelationship data (T5N9R-ANSNR) - or T5N9R entry - the submitting legalperson maintains with the Cadans.
                Employer Record C
                Record Type: "C"
                Name, Address and Registration Number: Same as for header record, butthen with reference to the legal person report.
                Record for Personal Data of Employee E
                Record Type: "E"
                Personal and address data is derived from infotype Personal Data (0002)and Addresses (0006), subtype 1
                SoFi Number: Infotype Fiscal Data NL (0060), field SoFi Number(P0060-SOFIN).
                Via feature NLMSV the report controls the name fields in infotypePersonal Data (0002).
                Employee IIB Notification Record I
                Record Type: "I"
                Personal and address data are derived from infotype Personal Data (0002)and infotype Addresses (0006).
                Marital Status: Derived from infotype Personal Data NL (0002), fieldMarital Status (P0002-FAMST). The user must, however, first complete theIMG step Marital Status for Evaluations and Overviews
                .
                Notification Type A: 1 = Hired in Period
                2 = Change in Relevant Data
                0 = Not Applicable
                The possibility to make corrections "3" is not yet supported by thesystem.
                The ZW (P0059-KDZW1), WW (P0059-KDWW1), WAO (P0059-KDWAO) and the healthinsurance (P0059-KDZKS) codes are recorded in infotype Social InsuranceNL (0059). A relevant change will lead to an SI notification(Notification Type A = 2). The same applies to changes ininsurance/capacity (P0409-CDVERZ) recorded in infotype External AgenciesNL (0409), subtype GAK (1).
                Notification Type B: 1 = Left in Period
                2 = Deceased in Period
                0 = Not Applicable
                Employee IIB Notification Record J
                Record Type: "J"
                Insurance codes for ZW, WW, WAO and ZFW respectively, are derived frominfotype Social Insurances NL (0059) (see above).
                Primary Insurance Cover/Capacity of the Insured: This code has 15positions and is derived from table Primary Insurance Cover/Capacity ofthe Insured (NL) (T5N5A), field T5N5A-OUTPT, via the code entered in thefield Insurance/Capacity (P0409-CDVERZ) in infotype ExternalAgencies NL (0409).
                Professional Group Code: Is determined by the code entered in infotypeExternal Agencies NL (0409).
                Work Arrangement: Whether or not a work arrangement is regular willprimarily be derived from infotype CBS NL (P0408), field Shift Type(P0408-SRTDT). If this infotype does not exist, then the followingapplies. The work arrangement is determined by the number of workdaysentered in infotype Planned Working Time (0007), field Part-Timer(P0007-TEILK) and in infotype Fiscal Data NL (0060), field Time Period(P0060-TIJDV). If the employee is a part-timer and he or she falls undertable "Day Table" (5), then the work arrangement is regarded asirregular (code 0 = is passed on as not regular), all other cases willbe passed on as a regular work arrangement (code 1 = regular).
                Number of Hours per Week: The number of hours per week are derived frominfotype Planned Working Time (0007), field Hours per Week(P0007-WOSTD). The number of hours is only relevant to a regular workarrangement.
                Last Record for Employer Y
                Record Type: "Y"
                The totals and fields contained in this record are explained above.
                Final Record Z
                Record Type: "Z"
                The totals and fields contained in this record are explained above.

                Annotation
                If you use this report to send SI notifications to the Cadans, the fieldInsurance and Capacity of the Insured must be filled. This can be donein infotype External Agencies (0409), subtype Cadans ex BVG (0002) orCadans ex BVG> (0003).
                Some data is not included on the NSI tape. This data relates to theaddress of the employee according to the register of births, deaths andmarriages. This must be filled if the employer knows the address to bedifferent from the regular address. This data is not stored in the SAPsystem and shall, therefore, not be printed on the NSI records.
                The selected personnel numbers for which the SoFi number is not filledare not written to the tape. The system will, however, generate an errormessage.
                Retroactive SI Notifications
                Retroactive SI notifications are changes made to notifications enteredfor the current payroll period. To ensure that these notifications aresent you must select field "Retroactive Notifications".
                Retroactive SI notifications are created via dynamic personnel actionsfor all relevant infotypes. These dynamic personnel actions are, however
                , dependent on the way your system has been customized. It is thereforeimportant to check this for the different calls in the table for DynamicPersonnel Actions T588Z.
                This program can be used to dispatch data records that have been createdin table T5N1T "Data Record Notifications" to the executive authorityCadans. The notifications concerned are only read in table T5N1T if thenotification date lies before the start date of the selection period.
                After the records have been read, the status in the table is set to 4(Data Record Sent to Cadans) to prevent the same record from being sentmore than once.

                Processing
                A set of employee records is created for each of the events below thatmay occur in the selected period:
                Hiring (if registration number also changes for an employee being hiredby a different company unit)
                Leaving (if registration number alao changes for an employee leaving acompany unit)
                Changes in statutory insurance or contribution to the unemploymentinsurance act [WW], occupational disability insurance act [WAO] orcompulstory health insurance act [ZFW].
                Changes in work arrangement or the total number of workdays per week.
                Changes in primary insurance cover/capacity of the insured.