Description
This program enables you to carry out revenue accrual for the servicecharges incurred up to a key date. For this purpose, the programdetermines the revenues for each case selected, and posts these to therevenue accounts in FI that are defined in Customizing. A subsequentevaluation of the G/L accounts determines revenue accrual (per day).
The program first determines all cases for which final billing has notbeen carried out. A test billing run is then initiated for these casesup to and including the key date specified on the program selectionscreen. Here account assignments are made to the accrual accounts ratherthan the normal accounts. Neither insurance coverage nor the assignmentof a contract scheme is required for this test billing. If such coverageexists, the system simply uses the insurance provider with the highestrank. The key date specified is used as the posting date for posting thedetermined revenue. Since the revenue has not actually been earned yet,the system also makes an offsetting entry with the same amount.Depending on the setting in the IMG activity
Set Up Accrual, the system uses either theday after the key date or the first day of the subsequent posting periodas the posting date. The accruals are usually made in local currency.Depending on the number of days following the discharge of the case(case end for outpatient visits) also specified in the above mentionedCustomizing activity, the case is regarded as closed for accrual, andthe last offsetting entry is not made. This offsetting entry is thenmade when the invoice is actually created during final billing. Here thebilling date is used as the posting date for the offsetting entry.
The program also takes into account the period of a possible billingdocument cancellation. If the billing document and cancellation occurbefore the accrual key date, the billing document is considered to becanceled and is consequently accrued. If, however, the billing documentoccurs before the accrual key date and the cancellation after the keydate, the billing document is considered to be non-canceled and cannotbe accrued.
Note that the period of the cancellation is only taken into account ifyou select the Process Final Billed Cases option.
The program does not evaluate cases concerned by direct patient billingfor the accrual run.

Restrictions
The program checks whether it has already been executed in live mode forthe selected case and the specified key date. If this is so, the casewill not be further processed. This prevents duplicate postings frominadvertently being made in the Financial Accounting module.

Precondition

• Maintain the accrual accounts in account determination in the IMG
activity Assign Revenue Accountsin Customizing for IS-H. For the purposes of revenue accrual, the
system essentially uses the same IS-H fields for determining accountsand prices as are used for "live" billing. Differences with cases to beaccrued result from data being incomplete when the program executes andfrom the fact that the program only works with one insurance providerhighest rank or insurance provider determining billing (CH)).

• Maintain the accrual parameters in the IMG activity

Set Up Accrual. In particular, the optionActive must be flagged for your institution.

• Ensure that the posting periods in question are open.


• If you also want to make account assignments to CO objects during
accrual, also read the documentation on the SAP enhancement NBILL001.

Selection Screen
Institution is a required entry field. You must always enter thekey date in the Selection criteria group. You can also specifythe case type of the cases to be selected and directly enter the casenumbers for the purpose of testing.
To simplify error handling, you should flag the Errored cases incase select. option. This causes the program to write all cases forwhich errors occurred during the accrual run along with the relevantmessages to the specified case selection. You can then use programRNASELM0 to process the error messages for each casewith ease. Afterwards, you can specify the case selection in theSelection criteria group box here, to repeat accrual forprecisely these cases.
If you also want to carry out accrual for final billed cases in previousperiods, select Process Final Billed Cases. This can be expedientwhen you run the accrual program with a key date that occurs a goodwhile before the current date and also want to carry out accrual forcases for which final billing has been performed in the meantime. Insuch cases, the number of days stipulated in Customizing for theprocessing period after discharge must be increased accordingly (byapproximately the number of days between discharge and final billing).Please note that before using this option for the first time, you shouldhave executed the program RNUACPINIT. This programcompletes cases that are no longer relevant for accrual. Moreover, youwill have to reckon with a considerably increased runtime for theaccrual program if you include final billed cases in the accrual run.
If you select Check Completed Cases, the system checks whetherthe last offsetting entry was correctly made for cases that are finalbilled and completed with regard to revenue accrual. If this entry wasnot correct, the system tries to make this posting anew. In addition,cases that were canceled rather than final billed after completeaccrual, are completed correctly. This checkbox is only relevant for alive run (Text Mode not selected).
You must always enter the document date in the Accounting Parameters
group box. You can also enter a reference document number here. Inthe last group box you can enter a layout that determines the form ofthe list output with the SAP List Viewer. You can also stipulate theprocessing mode (live/test run) here.
In addition to the above fields, the program also provides theAccrual Parameters and Acct Asgmt Analysis (accountassignment analysis) pushbuttons. By means of the Accrual Parameters
function you can view one of the accrual parameters set inCustomizing and modify it for the current program run. The modified datais not saved in the system so that the original Customizing data is usedthe next time the program is executed. By means of the Acct AsgmtAnalysis function you can activate an additional list displaying theconditions which apply to account determination. Note, however, thatthis list is only available if the evaluation involves a single case.
For the country version Switzerland, you also have to specify aBilling Agreement. This billing agreement is used by the servicerule for generating services for accrual (C20), if a billing agreementis not stored for the case for which accrual is to be carried out.

Output
The program outputs a list of the amounts posted per accrual account andthe amounts for the corresponding offsetting entries. By means of theLog function you can call a detailed view in which the amountsdetermined are listed by case and service. You can use the functions ofthe SAP List Viewer to tailor the layout of both lists to satisfy yourown requirements.

Error Handling


• It is strongly recommended to execute accrual per day online for
individual cases during the implementation phase. You should use testmode in the first instance.

• For each case you can activate an evaluation of the account
determination carried out by the system by choosing Acct asgmtanalysis on the selection screen. In this case, the system alsooutputs a list containing the attempts to access the accounts, similarto that output for an invoice in the single invoice display.

• To be able to determine the documents created in FI when errors occur
you should always enter a unique indicator in the Reference fieldof the selection screen and you should reserve the posting keys anddocument type stipulated in Customizing for accrual, and not use themfor any other purpose.