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Title
Requesting and Dunning of Expiring Vendor Declarations Purpose
This report identifies vendordeclarations that will soon expire. If a declaration expires, it isno longer valid proof of a product's origin. Therefore, using thisreport you can also print letters requesting vendors to send youupdated declarations.Prerequisites
The information about whether a valid vendor declaration exists for avendor material is stored for each preference zone in the LFEI databasetable. This database is linked to the purchasing information record.
To set up the system for vendor declarations, seeMaintain control data for vendordeclaration in the Foreign Trade Implementation Guide.Features
On the initial screen for Request/Dun Vendor Declaration screen, youcan enter selection parameters for
- Organizational Units
- Material/Vendor
- Processing Mode/Processing Level
Simulation
In the processing section, you can choose to simulate a dunning run. Inthis case the system prints the request letter but does not update thedunning data from the LFEI database.
Process Level - Vendor
You can also choose to process the vendor declaration records solely atvendor level. In this case, they are not stored specifically as amaterial but are valid for all materials for a vendor. (Key field MATNRin structure LFEI has the value "blank".)
The advantage of this processing mode is that the vendor declarationdata only need to be entered once for each vendor (using the"Create/Change Vendor Master").
Update info records
You can only use this indicator when Simulation is not selectedand Process Level - Vendor is selected. This causes the system todisplay and update both cross-material and material-specific vendordeclaration records. In this case, the preference data of the superiorLFEI record is copied to all the material-specific records.
Also, the contents of all existing material-specific LFEIrecords are updated.
- Content/Dunning Letter
In the transaction for requesting vendor declarations (
VE68), you can create the first request letter to thevendor along with the relevant dunning data (dunning code, validitydate). For this task, no dunning letters are printed.
In the transaction for dunning vendor declarations (VI75
), you can carry out dunning for the first and second levels.
Additionally, you can enter request and dunning texts to accompany thevendor notifications.
- Print parameters
There are several print parameters and default values that you can setin this section. These are all described in the field help.Output
The system displays a list that gives you an overview of therequests/dunning letters that must be issued to the vendors determinedwithin the parameters that you specified. A letter with dunning andoutline text is created for each vendor and dunning level. All therelevant material-vendor combinations are considered.
The system regards as relevant every preference zone entry inplant-related info records that:
Is contained in a valid info record that has not been marked fordeletion
Has a validity date that has exceeded the tolerance period set
Has incomplete vendor declaration data
The system creates an error log for the situations described above. Functions from Output Display
From the output list you can select the following:
- Error log
This branches to the display of LFEI records that still need to bemaintained.
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