SAP Program RHXMARP0 - Material Requirements per Business Event

Description
This report lets you display materials from the material master(resources of the type Material) required by business events. Inaddition, if required, you can generate amaterial reservation formaterial that is in stock or apurchase requisition fornon-stock material with this report.
If a business event does not require material, a message to this effectis output.
Note
The report evaluates the values stored under amount available for theresource type assigned to the material. This information is stored inthe 'Availability Indicators' infotype where you specify whethermaterial is required per event or per attendee.

Integration
You activate integration with Materials Management for the MaterialOrder function in Customizing for Training and Event Management underMaterials Management

Selection
The report output depends on the parameters you select:

Business event selection
There are multiple options for starting reporting:
Enter one or more business event groups -> the system determinesall business events belonging to the specified group(s) and displaystheir material requirements.
Enter one or more business event types -> the system determinesall business events belonging to the specified type(s) and displaystheir material requirements.
Enter one or more business events directly.

Reporting period
You can specify any period for the reporting. The report only includesbusiness events whose start date lies within the reporting period.

Standard selection screen
This is not a data selection parameter. If you select this indicatorand choose Execute, then before the report is executed, it takesyou to the extended selection screen of the main report RHMARP00.
Note
On the selection screen of the main report, you can search for objectsby, for example, status. As a rule, it is not necessary to go to themain report since the pre-report offers sufficient selection options.Do not select this indicator if you do not want to access the mainreport before choosing Execute.

Output
The report's list screen can contain the following informationdepending on your layout specifications:

  • Business event name

  • Controlling area

  • Cost center

  • Start and end date of the event

  • Capacity of the event (minimum, optimum, maximum)

  • Bookings

  • Name of material

  • Material number

  • Requirements per business event

  • Requirements per attendee

  • Total requirements (in the case of requirements per attendee, the
    • figure is multiplied by the number of attendees booked)
    • Reservation status display

    • Reference document number of the material reservation (once executed)

    • Reference document number of the material order (once executed)

      • You select the data you want displayed under Change layout.
      When you choose this function, a dialog box appears with the columnsthat are displayed on the list screen in the left table, and the hiddencolumns in the right table.
      By selecting columns and moving the arrows, you can determine whatcolumns are displayed. To transfer the changed layout, chooseTransfer.
      To save the layout, choose Save layout. You can call this layoutas required by choosing Choose layout.
      You can find more information about display options on the list screenunder Help in the SAP Library by choosing Getting Started-> The SAP Window -> List -> ABAP List Viewer (ALV):Grid Control.
      On the list screen, you can choose Reserve Material to executethe material reservation and/or purchaserequisition for a material displayed.
      The following process flow takes place:
      Once you choose Reserve Material, a dialog box appears in whichyou can specify whether the required amount should be based on thenumber of bookings or on the optimum capacity defined for the event.
      Once the reservation has been executed, an availability check iscarried out for the material. Depending on the result of the check, areservation or purchase requisition or both is created. These arefurther processed in Materials Management.
      When the ordering transaction has been completed, the reservation orpurchase requisition should be updated on the MaterialRequirements per Business Event screen. If you are working indistributed systems, it may be necessary to monitor the transactions bymeans of ALE Monitoring. If you order a material whose organizationaldata (purchasing, plant, or storage location data) is incomplete, anerror dialog is created. You must follow the instructions in the errordialog.
      If the reservation or purchase requisition is created successfully, youcan access the original document in Materials Management (forreservations) or in Purchasing (for purchase requisitions) simply bydouble-clicking the reference number in Training and Event Management.
      Note
      If you are using distributed systems (HR and LO in different systems)you must also read the information contained underSet Up Material as a Resource in Training andEvent Management.