Purpose
You use this report to post retained earnings for a special ledger andfor a particular reporting period or set of periods. You do so on thebasis of accounts and business places. In this process, the balance ofeach P/L account and business place is determined from the table in thespecial ledger that contains the totals. These balances are then postedas FI documents to the retained earnings accounts specified in t heselection screen. Once the postings have been made, the balances of theprofit and loss accounts for the relevant business place are at zero.
This report is used in the banking area as part of half-yearlyreporting, for example, in order to post the retained earnings frombusiness places to a central business place.
This report should be used in connection with centralization reportRG_SAC_CENTRAL.

Prerequisites
You can use the report only if the following requirement is met:
The special ledger for which you want to post retained earnings mustcontain the original general ledger postings.
Make sure that you have not defined any automatic substitutions for theretained earnings account.

Features
When you start the report, it processes the data in two steps:
The balance of each profit and loss account, profit center and businessplace is determined from the totals table of the specified ledger. Thebalances are selected on the basis of the account range, profit centerrange, business place range, and the periods specified on the selectionscreen. In this step, only the balances of those accounts are read thatare flagged as profit and loss accounts in the chart of accounts of thecompany code.
A posting is generated for each profit and loss account and eachbusiness place. These postings transfer the balance to the specifiedretained earnings account.
The report determines the balances in the local currency, and then makesthe postings in the local currency.
The selection screen contains the following parameters that can be usedto control how the postings are generated:

• Parameters for the postings

Specify the posting date of the postings that are to be generated. Theselected balances of the profit and loss accounts are posted to theaccount specified for the retained earnings account parameter. In thecost center parameter, you can specify the default cost center for thosepostings that are to be made to accounts requiring a cost center. Thiscost center is used when the selected data does not contain any costcenter information.
Remember that in case of not assigning a Profit Center to the costcenter the standard behavior will be determining dummy.

• Processing options

You can start the report as a test run. In the test run, the balancesare determined for the selection criteria you entered, but no postingsare made.

• Additional posting parameters

Here you can specify the parameters document type, posting key, and thetax code for the postings.

Selection
You can specify the following selection criteria:


• Company code, ledger, version

The report selects the totals records for the company code from thespecial ledger you specify.

• Fiscal year and period range

The balances are determined for the time period you specify.

• Business place, G/L account

The balances are determined for the range of general ledger accounts andbusiness places you specify. If you do not specify a general ledgeraccount , or a range of general ledger accounts, then the programdetermines the balances of all profit and loss accounts. If you specifya range of accounts, the program reads the balances only of thoseaccounts in the range.

• Additional fields for accounting

In the addition fields, you can use further accounting information asselection criteria, such as the business area and the functional area.The program then generates the balances on the basis of the accountinginformation given. In other words, the balance is calculated for thebusiness place on the basis of the accounting information. The postingsare then made at the level of the accounting information. You can alsouse your own custom fields (fields that are within the range of thecustom name space Z*).

Output
The output list provides you with an overview of the items that wereselected for the generation of the balances, plus the resultingbalances. If you ran the report as an update run (instead of a testrun), the output list also contains the document numbers of the postingsthat were generated.

Example
The balance of business place BP01 on G/L account 400000 is a credit of$100.
The retained earnings account is 900000.
When the program is started as an update run, it generates thefollowingposting:
GL account,,Business place,,Credit/debit,,Amount in local currency
900000,,BP01,,C,,100
400000,,BP01,,D,,100