SAP Program RFWOBL00 - Maintain Bill of Exchange Liability

Description
Program for reversing contingent liability when customer bills ofexchange become payable.
The program is relevant mainly for users in France, Italy, and Spain,where the bank bill procedure is one of the most important paymentmethods and a large percentage of payment transactions are made by billof exchange.
However, this program can also be useful for customers in othercountries who have a high number of bills of exchange, since it enablesyou to reverse contingent liability automatically.

Bank bill procedure
Bank bills are issued by the vendor for specific invoices. Depending onthe terms of the agreement between the customer and vendor, the bill ofexchange is either sent to the customer for acceptance, or can bepresented directly at the bank.

Creating bills of exchange:
You can use the payment program to create bank bills. The programclears invoices with the payment method "Bank bill" and records thebill of exchange posting both in the special G/L account "Bank bills"and on the customer account.
You can also post bank bills manually. If you do so, you can stillenter the payment method, enabling you to select bills of exchange viathe payment method later on.
Bills of exchange are created a certain number of days before the billof exchange due date has been reached. It is not necessarily essentialthat the customer accepts the bill, since a general agreement betweencustomer and vendor exists anyway.
The bills of exchange are presented for discount or collection at theselected bank, where they are discounted or credited at the due datefor collection (value date).

Functions of report RFWOBL00

Reversing the bill liability at the due date for payment:
Once both the due date for payment has passed plus the bill of exchangepayment period, the system reverses (a) the receivables on the customeraccounts, and (b) the contingent liabilities on the bank accounts. Youdefine the bill of exchange payment period per country in Customizing,under Accounts Receivable and Accounts Payable -> Business Transactions-> Bills of Exchange Receivable -> Define Bill of Exchange PaymentPeriod.
If you wish, you can select the bills of exchange according to duedate. The date you enter in the field "B/exch. due date of the posting"is the due date plus the protest period, meaning that the bills areselected normally a certain number of days after the bill of exchangeis officially payable.
A list - sorted by customer - is created from the bill of exchangepostings generated.

Posting noted items for remaining risk
As an option, noted items can also be posted for the remaining risk.These noted items are, however, only posted if the bills of exchangepresented are actually posted. If the list of bills of exchangepresented is only created for test purposes (that is, no actualpresentation is posted) then the remaining risk posting is not carriedout.
In addition, a list of the noted items generated is created, in whichthe number of the bill of exchange to which the item refers alsoappears. The original bill of exchange number is the reference numberof the noted item.

Clearing noted items for remaining risk:
This report can clear those noted items the due date for which liesbefore a date specified by the user. Here all noted items are clearedwhich were:

  • Posted with the same special G/L indicator as was specified for the
    • remaining risk postings, and
    • Posted to G/L accounts specified as the alternative general ledger
      • accounts for the relevant company code and the relevant special G/Lindicator.
      The cleared noted items are also displayed in list form.

      Posting a bank statement:
      If the bills were presented to the house bank for collection, you canif you wish carry out the bank statement posting, meaning that youcredit the bill collection account and debit the bank current account.Bank statement posting when reversing contingent liability is common inJapan where it can be assumed that the bill will be honored when it iscollected (there is little danger that the bank current account willnot be credited with the relevant amount).
      The bank statement posting is only possible if the liability ismaintained.
      For the program to be able to find the bank current account, the billcollection account must be clearly assigned to one house bank.
      The possible bank statement postings are displayed in list form,irrespective of whether these postings and the posting of thecommitment is also carried out.

      Closing reports
      Finally, the report issues a summary of the transactions carried out.This contains the number of postings carried out, the name of the batchinput session of the posting errors, and the number of reversedremaining risk items.

      Precondition
      Bills of exchange are selected from the special G/L account for billsof exchange.
      For example:
      Account 125000 in the GKR chart of accounts (Germany)
      Account 431000 in the CAES chart of accounts (Spain)

      Note
      Only bills of exchange which are due at the date entered in the field"Bill of exchange due date of posting" are taken into consideration.The due date of the bill of exchange is calculated for the billsselected as follows:
      Due date for payment of the bill of exchange + protest period
      The due date of the noted item results from:
      Bill of exchange due date + additional days from table TRERI
      An intercompany bill liability posting is made depending on what isspecified in the "Document type of the posting" parameter. Thespecified document type must be defined as intercompany in the system.

      Output
      The report creates a log of the bill of exchange documents proposed forthe bill liability posting and carries out the posting automatically ifthe parameter for posting the bill liability was set. The message"Documents posted" appears if updating the data was successful,otherwise, a batch input session is created.
      The list for the bill liability posting is sorted as follows:

      • Company code

      • Special G/L account

      • Customer account number

      • Currency

      • Bill of exchange document number

        • The following data is displayed at line item level for each customeraccount number:
        • Bill of exchange document number

        • Posting date

        • Date of bill of exchange usage

        • Due date for bill of exchange (see above for calculation)

        • Bill of exchange usage indicator

        • Document currency

        • Bill of exchange amount in document currency

        • Bill of exchange amount in local currency

          • The totals of the bill of exchange amounts in local currency appear percustomer account number and special G/L account. The total amount inlocal currency is issued per company code.
          The list of noted items is sorted by due date so that an assessment ofthe time-related contingent liabilities is possible.
          The list of reversed noted items is sorted by customer.
          The list of bank statement postings is sorted by company code andcustomer. The information includes the bill of exchange document numberand the accounts posted to.