Title
Document journal

Purpose
The report creates a document journal that contains data from thedocument headers and items of the documents selected. For each itemcategory, it also creates totals automatically per company code andlocal currency.

Integration
You can also use the document journal to check extracts. if you exportall documents from a time interval as an extract and reimport them intothe system, you can use the document journal to check, for this timeinterval and both data sources, whether the status of the productivedatabase agrees with the extract system.

Features

Selection
There are two possible sources from which the document journal can readthe documents. As standard, the documents are evaluated from theproductive database. However, you can also make a selection usingdocument extracts (FPDE).
You can select according to the following criteria:

• Reconciliation key


• Document number


• Posting date


• Document type

You can select these items by company code and item category(non-statistical, statistical, installment plan, collective bill).
You can also determine, in the output control, whether repetitionitems and cleared items are summarized in the list and whether thereconciliation account is to be displayed instead of the businesspartner.
If you set the indicator Count Document Number, you can numberdocuments posted in a company code according to their document datebefore output. If the Test Run indicator is not active, the lastnumbers and the totals of the amounts are saved and used as start valuesnext time you start the run for documents within one fiscal yeaqr.

Output
For each document selected, the data from the document header and thebusiness partner and general ledger items are displayed. If there is arestriction for the items, only those items and documents that containat least one of the selected item categories are displayed. You cansummarize any business partner items. For more information see theclearing status field (column A in the header of the list).
If the list is to be stored in the optical archive, the report createsan index for the document numbers. To archive the list, proceed asfollows:
On the initial screen of the document journal, choose Program ->Execute + Print.
On the following screen, in the frame Spool Control enterOutput Immediately, and under Storage Mode, Only Store
, then choose Continue.
In the following dialog boxes, enter an object type, adocument type, information (under Additional Informationbehind the report name), and under Text a short description, thenchoose Store.
To display the list from the archive:
From the SAP menu choose Office -> Business Documents -> Find Lists.
On the initial screen, enter the relevant selection criteria and chooseExecute.
Select the relevant entry and choose Display from Storage System.
The list is displayed from the archive.
For detailed information, see the Application Help for thetransaction Find Lists.

Activity

Notes
To change the output of the documents in the list, you can use event9550. There you can change the layout of the list and the fields to beoutput. If you require further fields for your selection, you caninsert them in the structures FKKBELJKO, FKKBELJOP, orFKKBELJOPK .
For the evaluation of the documents from extracts, only those fields ofthe structures are filled that exist in tables _SHORT,DFKKOP_SHORT, and DFKKOPK_SHORT.
Authorization checks
To fulfill the German Principles of Data Access and Verifiability ofDigital Documentation (GdPdU), in addition to the standard authorizationchecks (company code and business area), you can also use the report tocarry out authorization checks for the auditor. The control data forthese checks is in tables TPCPROG, TPCUSERN , andTPCDATEN .
In table TPCPROG you can activate the checks for programRFKKBELJ00.
Additional Reports
If you need further totals for the documents (for example, perreconciliation account), you can use the parameters in the block
Additional Output and evaluation program
RFKKOP06.