&PURPOSE&
This program migrates budget totals from Former Budgeting to the BudgetControl System. In this way, you have data from previous years (beforeBCS activation) available in BCS:

• for reporting purposes (for example, for comparing the current year's
data with a previous year's data)

• for budget preparation purposes (for example, to migrate the data of the
current year and use it as a planning basis for the following year inBCS).
In order to migrate your budget totals, you must enter specificselection criteria. Migration on the totals level means that:

• Budget entry documents and funds center hierarchy data from Former
Budgeting are not migrated.

• Only change documents are created for the new funds in BCS and written
to the line item table FMBDP.

Prerequisites
To be able to run the migration program, first carry out the followingIMG activities for BCS:


• Activate BCS for your FM area and specify the starting year in
Activate Global Functions for Budget ControlSystem (BCS)

• Activate account assignment elements for the Budget Control System in
Activate Account Assignment Elements inBCS

• Create the necessary number ranges for change documents in
Maintain Number Range Interval for BudgetChange Documents

• Activate a budget category for your FM area in
Choose Budget Category

• Create the BCS version to which you want to migrate your data in
Edit Versions

• Define a budgeting status in Edit Status

.
Note: It is not necessary to create the status settings. In thiscase, apart from the migration process, no change of budget data ispossible.

• Finally, assign this status to the version to which you want to migrate
your data in Assign Status to a Version
If you want to derive different budget types in BCS, you should firstcarry out the IMG activity Define DerivationStrategy for Line Items.

Features
Run the migration program for each FM area and budget version that youwant to migrate to BCS.
During the totals migration run, all Former Budgeting budget data of thetotals tables (BPGE, BPJA and BPPE) matching the selection criteria isread and assigned or "mapped" to be copied to the BCS budgeting tables(FMBDP and FMBDT).

Selection
You can run the migration for a selection of funds:


• Overall funds (that is, the funds for which availability control checks
the overall amount) will be migrated if you choose Overall Values
.

• Annual funds (that is, the funds for which availability control checks
the annual amount) will be migrated if you choose Annual Values.
Note
For performance reasons, SAP recommends that you not migrate all yourfunds simultaneously. It is preferable to carry out several migrationruns in parallel, using different selections of funds.
Source and Target Settings
The data from the source version (Former Budgeting) can be migrated tothe target version (BCS), for:

• Overall values: all fiscal years before BCS starts will be read and
migrated to a default fiscal year in BCS

• Annual values: selected fiscal years before BCS starts will be read and
migrated to the same fiscal year in BCS.
Assignment Rules

• Assignment to a period: annual amount or overall amount can
either be assigned to one default period (recommended) or distributedover all periods according to a distribution key. Period amounts areassigned to the same periods in BCS.

• Assignment to a process: the mapping rule derives the process
Enter for the original budget from the Former Budgeting budgettype KBUD. This rule can be overwritten if you want to use the processPreparation instead. For further information, see:
Display Assignment Rules for Budgeting Process

Display Assignment Rules for Value Type
You can aggregate all data as the original budget by selectingthe radio button Aggregation as Original, or carry out a moredetailed migration on the process level by selecting the radiobutton Detailed Migration.

• Assignment to a budget type

, for which you can specify the following:
a default budget type for budget data
a default budget type for release data
If you specify budget types, the value(s) will be used for all migrateddata. If you do not specify a budget type, you should define this inDefine Derivation Strategy for Migration.

• Assignment to FM account assignments - For budget documents, you can
specify the following:
a default grant and funded program as they are new FMAAs in BCS
a default functional area if this FMAA was not activated in FormerBudgeting
a default fund replacing fund "BLANK", if you need this FMAA to bemandatory in BCS
Processing Options
The Grouping settings allow you to specify the FM account assignmentelement combinations to be grouped in one change document (line itemstable FMBDP). A new change document is created for each new fund. In theGrouping settings, you can extend the grouping to one of the other FMaccount assignment elements (for example, you can checkmark the fundscenter, in order to have a new document for each new combination of fundand funds center).
In order to avoid overflow in the change document number range (lineitem table FMBDP), you can only checkmark one account assignment elementin addition to the fund.
You can run the program either as a test run or as an update run.Background processing is also possible.

Output
The program generates a detailed list with the results of the programrun if this option was chosen. This list contains the followinginformation on the migrated BCS budget data:


• FM account assignment element


• BCS value type


• Budget category


• Budgeting process


• Budget type


• Total amount of the budget

If errors occur, an application log is generated and displayed. Forfurther information, see the Application Help topics on Migration toBCS.