Title
Program documentation RFFMAR61 already exists in English in KI4
Archiving budget totals records in Funds Management (RFFMAR61)

Purpose
This program belongs to archiving object FM_BUDSUM. The programarchives budget total records in FM of tables BPHI, BPTR, BPTX, BPGE,BPJA, BPPE, BPIG and BPIJ.
The program also uses archiving class TEXT for archiving theappropriate SAPscript texts.
The content of field OBJNR always starts with "FS" (for funds center)in these tables. Only the content of field OBJNR in table BPHI startsdifferently, in this table, the content starts with "FK" (for FM area).

Prerequisites

• For funds with overall values, there are no commitments/actuals data or
budget data for version "000" after the To fiscal year.

• You have the following authorizations:

Archiving authorization F_002 for archiving, deleting andreloading
FM area authorization with Activity 46 for first transfer,reconstruction and fiscal year change

Features
Test run
If you have selected processing option Test run, no archivingfiles are generated or no changes are made to the database. However,all archiving checks are executed.
Update run
If you have selected processing option Archive or Archivewith deletion, archiving is executed in the update run. The updaterun can only be executed in the background. We recommend that youexecute archiving in the Funds Management menu under Otherfunctions -> Archiving -> Totals records -> Budget or directly usingtransaction SARA (archiving administration).
Program flow:
Determine archivable funds:
The requirements for archiving are checked in the budget totals recordsand the archivable funds are determined.
Generate archive file:
The archivable budget totals records are written into an externalarchive file.
Delete budget totals records (optional automatic):
If you have selected processing option Archive with deletion,deletion program RFFMAR54 is started automaticallyand the budget totals records of the database are deleted.
If you have selected processing option Archive, the budgettotals records are written into an external archive file; but thebudget data also remains saved in the database. You can delete the datamanually using deletion program RFFMAR64.
Notes on other programs:


• Evaluating archive data:

There are two ways of evaluating archived budget totals records.
INCLUDE FMAR_ANALYZING2 OBJECT DOKU ID TX
There are three different info structures for archiving objectFM_BUDSUM:
Info structure,,short description
SAP_FM_BS_AN11,,Annual budget-Totals records
SAP_FM_BS_OV11,,Overall budget-Totals records
SAP_FM_BS_PE11,,Period budget-Totals records

• Reloading archived data:

In exceptional cases, you can reload archived budget totals recordsinto the database. Refer to the program documentationRFFMAR65 dealing with this topic.

• Archiving other FM data

In addition to archiving budget totals records, the following programsare also available for FM archiving:
RFFMAR01,,Archiving FI postings in FM
RFFMAR11,,Archiving commitments and funds transfersin FM
RFFMAR21,,Archiving CO postings in FM
RFFMAR31,,Archiving commitments/actuals totalsrecords in FM
RFFMAR41,,Archiving budget hierarchy documents in FM
RFFMAR51,,Archiving budget entry documents in FM

Selection
You can determine the selection of budget totals records to be archivedwithin an FM area, fund and version by entering a fiscal year in theTo fiscal year field. Then, all budget totals records up to andincluding the fiscal year entered are archived.

Output


• Short log:

Information on successfully archived table entries.

• Detail log:

List of archived budget totals records.
If there are funds that are excluded from archiving, they are displayedin both logs.
A list of the archived funds with overall values is also output in bothlogs.
You should delete the master data of these funds or at least define thevalidity date in such a way that other postings are no longer possible.

Examples
The following Scenario is recommended for thearchiving of FM data.