Description
Receipts for cash payments are printed by means of the J_3RFKORKO printprogram using the standard correspondence mechanism. At this, one ofthe following forms is used:

• J_3RFCASHOR (Russia)


• J_4KFCASHOR (Kazakhstan)


• J_1UFCASHOR (Ukraine)

If required, forms provided in the standard configuration can be copiedand adjusted to specific customer needs.
The program automatically retrieves information from thecustomer/vendor master record, document and HR data (if applicable).Standard and parked documents are processed.
To output personal data in cash documents when HR module is used,remove the (*) sign in the following line items:
Declaration: table pa0002,
table pa0290
FORM's text: read_passportdata,
read_perdata

Preconditions

Defining document types
To ensure correct numeration of cash receipts and cash payments, definetwo document types.
Menu path: SAP Customizing Implementation Guide (IMG): FinancialAccounting -> Financial Accounting Global Settings -> Document ->Document Header -> Define Document Types

Customizing the correspondence
Make correspondence settings for the program and used forms. Assignmentcan be performed for a separate company code or for all of them if nocompany code is specified.
Menu path: SAP Customizing Implementation Guide (IMG): FinancialAccounting -> Financial Accounting Global Settings -> Correspondence

Example of customizing the correspondence
1. Correspondence type
SAPR1 Cash documents from FI document (RU)
X Doc. necessary
2. Assigning the program
Company Code Correspondence Name of print program Name of variant
RU01 SAPR1 J_3RFKORKO SAPR1
Example of filling out a variant of the SAPR1 selection screen for thereport J_3RFKORKO
Incoming order document type PO
Outgoing order document type RO
Form RU
Cash account / in the chart of accounts 50100000
Document number Å
Document reference number
Company executive Ivanov
Position Executive
Chief accountant Vasilevsky
Cashier Petrovskaya
Text ID* for passport data 1004
Text ID* for "Accepted from"/"To pay" 1006
Output to printer
Data from the trigger table Å
Correspondence SAPR1
If no printer is specified in the variant for the correspondenceoutput, it is selected:


• printer from the master record of the user who launched the program, or


• printer specified at task planning.

* - ID for document text is created in the Implementation Guide:
Menu path: Financial Accounting Global Settings -> Document -> DocumentHeader -> Define Text IDs for Documents
3. Defining forms
The following forms should be defined and activated in the system.Using the "Form Painter" SE71 transaction, you can make sure that theform exists in the client as well as copy a form from another client.
4. Assigning forms to the correspondence
Company Code Program Form
RU01 J_3RFKORKO J_3RFCASHOR
5. Defining call options
CoCd Correspondence DocEntry Paym. DispDoc DispAcc
RU01 SAPR1 Cash documents X Å Å

Entering values in cash documents fields
Rules of outputting additional data for printing cash documents:
Field Data source
Data of confirming document Cash document "long text" (ID='1004')
against which a cash payment
document is issued (if HR
module is not used)
"Accepted from" (cash receipt - data from the customer/vendor
document) / "To pay" (cash master record
payment document) - HR data
- one-time account data of the
document
- cash document "long text" (ID='1006')
in case of the correspondence with
G/L accounts
Reason Document header text
Including "Text" field (for cash account item)
Appendix "Text" field (for correspondent item)

Output
You can print documents in two ways: via the "Internal documents" menuitem, or via the correspondence trigger.

Correspondence trigger
Menu path: Financial Accounting -> General ledger/AccountsReceivable/Accounts Payable --> Periodic processing --> Printcorrespondence -> As per requests (transaction F.61).
A correspondence request for the processed document should be createdin advance - from the document, or from the Customer/Vendor line itemdisplay.
Menu path: Environment --> Correspondence.

Internal documents
Menu path: Financial Accounting -> General ledger/AccountsReceivable/Accounts Payable --> Periodic processing --> Printcorrespondence -> Internal documents (transaction F.62).
Each document is issued separately. A separate spool request isgenerated for each company code. For testing purposes, a print previewcan be viewed on screen.
If errors occur during a report run which are not serious enough toterminate processing, an error list is issued at the end of the reportrun. If error lists are to be issued on a specific printer, a printermust be defined in the log or versions of this. If no printer isentered for the log in the printer report, if applicable, the printeris selected from the user master data for the person who started theprogram, or the printer is used that was specified when the job wasscheduled. If the report is executed online then the error list isshown on the screen. If the program is scheduled as a job, the spoolrequest name for the error list consists of the identification F140ER,the printer name and, if applicable, the correspondence type and thecompany code.
If the report is executed directly, then if a print output is executed,a log is produced with the generated spool requests for each reportrun. If no printer is entered for the log in the printer report, wherenecessary, the printer is selected from the user master data for theperson who started the program, or the printer is used that wasspecified when the job was scheduled. If the report is executed onlinethen the log is shown on the screen. If the program is scheduled as ajob, the spool request name for the log consists of the identificationF140, the printer name, the creation date and the programidentification KORD. If the print report is started by a higher-levelcorrespondence program, the printing of the log is initiated by thehigher-level program (e.g trigger for correspondence or receipts forcash payment).