Description
The program supports three different core functions for
both import purchase orders and export billing documents:

• Journals


• Incompleteness Status


• Reorganization Incompleteness

The individual functions are described in detail below. Refer to thenotes on Organizational measures at the end of the programdocumentation.

Journals

Journal Export
Using this function, you can display all your exports to certaincountries or customers periodically. The selection screen providesvarious selection parameters.
You can use the list as a basis for your periodic declarations.

Journal Import
Using this function, you can display all your imports from certaincountries or vendors periodically. The selection screen providesvarious selection parameters.
You can use the list as a basis for your periodic declarations.

Incompleteness Status
Using the "Monitor Document Data Status Import or Export" function, youcan monitor your documents with regard to Foreign Trade data. You canbranch from your list directly to the change transaction and completethe documents. In addition, you can use this function to diplay thefuture workload (for example, all exports in next 7 days). Thus you canensure in advance that the documents are complete. The selection optionis identical to the one in the journals. You can also select thedocuments according to the incompleteness situation. Refer to the notesat the end of this documentation on Organizational measures.

Reorganization Incompleteness
The "Reorganization Incompleteness" function ensures consistencybetween incomplete Foreign Trade data in the documents and theincompleteness of the list output.
At the moment, you can only call up the transaction if you directlycall up the VIR1 function for import documents orVIR2 for export billing documents. You can findfurther information under Organizational measures.

Output
The result list contains various functions. In addition to the standardfunctions such as sorting, calculating totals and subtotals of valuefields, showing/suppressing columns, printing, exporting lists (HTMLformat, RTF format) or sending e-mail, you can display the incompletefields in a document directly from the list. You can also branch to the"Display Foreign Trade data" and "Change Foreign Trade data" functions.If you change a document using the "Change Foreign Trade data"function, the system refreshes the list automatically when you return,that is, the system copies the changes for the document into the list.In addition, the changed entry has a yellow background. Using the"Global Refresh" function, you can create a new list using theselection criteria.

Control Incompleteness Foreign Trade Data
The maintenance of the respective tables in Customizing is the basisfor the "Incompleteness Foreign Trade data" function in the documentsand for correct output of the incompleteness situation on the lists.Maintain the following objects for the respective country - importingcountry in the case of "Monitor Import", exporting country in the caseof "Monitor Export":
Incompleteness procedure for Foreign Trade data
Foreign Trade data in MM and SD documents
Ensure that the "Save log of incomplete items" indicator has beenselected. Not setting this indicator could lead to a discrepancybetween the status situation in the document itself and the liststatus. Proceeding via incompleteness is preferable for reasons ofperformance.

Organizational measures
If you select documents created prior to the activation of theincompleteness function for Foreign Trade data or if you changed theincompleteness procedure for Foreign Trade data (see IncompletenessControl), the documents marked as complete on the list are marked asincomplete in the document. In this case, carry out the "ReorganizationExport or Import" function directly via the VIR1(Import) or VIR2 (Export) transaction codes.
The entries on the list and in the documents are then identical again.