Description
The program supports three different core functions for both importpurchase orders and export billing documents:

• Journals


• Incompleteness Status


• Reorganization Incompleteness

The individual functions are described in detail below. Refer to thenotes on Organizational measures at the end of the programdocumentation.

Journals

Export Journal
Using this function, you can display all your exports to certaincountries or customers periodically. The selection screen providesvarious selection parameters.
You can use the list as a basis for your periodic declarations.

Journal Import
Using this function, you can display all your imports from certaincountries or vendors periodically. The selection screen providesvarious selection parameters.
You can use the list as a basis for your periodic declarations.

Incompleteness Status
Using the "Monitor document data status import or export" function, youcan monitor your documents with regard to Foreign Trade data. You candirectly branch from the list to the change transaction and completethe documents. You can also use this function to display the futureworkload (for example, all exports that are due in the next 7 days);thus you can ensure in advance that your documents are complete. Theselection option is identical to the one in the journals. In addition,you can select the documents according to the incompleteness situation.Refer to the notes at the end of this documentation onOrganizational measures.

Reorganization Incompleteness
The "Reorganization Incompleteness" function is to ensure consistencybetween incomplete Foreign Trade data in the documents and theincompleteness of the list output.
At the moment you can only call up the transaction if you directly calltransaction VIR1 for import documents orVIR2 for export billing documents. You can findfurther information under Organizational measures.

Output
The result list contains various functions. In addition to standardfunctions such as sorting, calculating totals and subtotals of valuefields, showing/suppressing columns, printing, exporting lists (HTMLformat, RTF format) or sending via e-mail, you can display theincomplete fields in a document directly from the list. You can alsobranch to the "Display Foreign Trade data" and "Change Foreign Tradedata" functions. If you change a document using the "Change ForeignTrade data" function, the system refreshes the list automatically whenyou return, that is, the system copies the changes into the list. Inaddition, the changed entry has a yellow background. Using the "GlobalRefresh" function, you can create a new list according to the selectioncriteria.

Incompleteness Foreign Trade Data Control
The maintenance of the tables in Customizing is the basis for the"Incompleteness Foreign Trade data" function in the documents and forcorrect output of the incompleteness situation on the lists. Maintainthe following objects for the respective country - importing country inthe case of "Monitor Import", exporting country in the case of "MonitorExport":
Incompleteness procedure for Foreign Trade data
Foreign Trade data in MM and SD documents
Ensure that the "Save log of incomplete items" indicator has beenselected. Not setting this indicator may result in a discrepancybetween the status situation in the document itself and the liststatus. Proceeding via incompleteness is preferable for reasons ofperformance.

Organizational measures
If you select documents you created prior to the activation of theincompleteness function for Foreign Trade data or if you changed theincompleteness procedure for Foreign Trade data (see IncompletenessControl), documents marked as complete on the list are marked asincomplete on the document. In this case, carry out the "ReorganizationExport or Import" function directly via the VIR1(Import) or VIR2 (Export) transaction codes.
The entries on the list and on the documents are identical then again.