Purpose
You can use this report to check your Customizing settings for thecalculation of absence entitlements. In the case of errors, the reporthelps you to identify incorrect or incomplete Customizing settings.
It displays an overview of all Customizing settings that the system usesto generate absence quotas for one employee or a time-managementgrouping. The report processes the rules that are valid for the selectedemployee or time-management groupings on a specified key date.
The report displays all relevant data in a tree structure according tothe selection rule for absence quota types. This includes, forexample, the regulation for the base entitlement, the reduction ruledetermined, and the rounding rule. For a better overview, and anaccessible version of the data, you can output a detailed display. Formore information, see below.
While the report does not actually simulate time evaluation, itprocesses the same Customizing settings as for the real generation ofquotas and displays the settings. The report does not carry outplausibility checks.

Integration

Prerequisites
You have completed the Customizing settings for quotas for the requiredemployee groupings.

Features

Selection
You have the following options for checking the Customizing settings:

• Selection by employee

You have two options here:
You enter an employee's personnel number.
The report determines the corresponding time-management groupings forthat personnel number. It determines the applicable quotatype selection rule group on the basis of the settings in the QUOMOfeature.
You enter the personnel number and the quota type selection rule group
The report determines the applicable time-management groupings for thepersonnel number. The report does not determine the quota type selectionrule group from the QUOMO feature, and uses the one that you entered inthe selection screen.
You can use this form of selection if the employee's quota typeselection rule group is not determined using the QUOMO feature in normalabsence quota generation, but errors occurred in quota generation forthis employee.

• Selection using time-management groupings

You can restrict the selection by entering the following data:

• Selection rule for absence quota types


• Absence quota type


• Generation method

Output
Display of organizational assignments
If you entered a personnel number in the selection screen, the reportoutputs in the header area the key date, the employees keyorganizational assignments, entry date, and, for part-time employees,the employment percentage. You can then compare this data with theresults of quota generation. This enables you to identify quicklywhether an error situation may be caused by groupings that wereincorrectly assigned.
You receive this information only if you select one personnel number. Ifyou used time-management groupings for the selection, only the key dateis displayed in the header.
Customizing settings displayed
The selection rules determined are displayed in a tree structure. Thereport displays the following data for each selection rule:


• Selection rule for absence quota types


• Quota type (T556A)

Generation quota: Absence quota to be accrued using the selection rule
Reduction quota: The reduction quota is displayedonly if a reduction quota is used in the selection rule.
Absence quota if maximum entitlement is exceeded:This quota is displayed only if it is set up in the selection rule.

• Base entitlement (T559E): See also Set Base
Entitlements.

• Validity and deduction intervals

The report displays the validity and deduction interval for each quotatype determined. It also displays the Customizing step it used todetermine the validity interval.
T559D: See also Determine Validity and DeductionPeriods
T559V: See also Set Up Automatic Accrual Using ReportRPTQTA00 and Determine Default Values for CreatingQuotas.

• Reduction rules (T559M): See also Define Rules for
Reducing Quota Entitlements
A reduction rule is displayed only if the selection rule uses areduction rule.

• Absences that can cause a reduction (T554S): See also
Define Rules for Reducing Quota Entitlements
The absences are displayed only if a reduction rule is used and thereare absences that could cause a reduction for the relevant groupings.

• Rounding rules (T559R): See also Define Rules for
Rounding Quota Entitlements.
Rounding rule for the accrual entitlement: The rounding rule isdisplayed only if the accrual entitlement was rounded.
Rounding rule for the total entitlement: The rounding rule is displayedonly if the total entitlement was rounded.

Activity
Display error list
If you choose the Error List pushbutton, you can display errorsthat prevented an absence quota being generated for an employee, forexample. The following messages are displayed in the error list for allselected quota selection rules together, for example:


• Periods cannot be determined for an employee because the records of the
following infotypes were not available for the employee on the key date:
Monitoring of Tasks (0019)
Date Specifications (0041)
Display detailed data
You can branch to a detailed table display of the data of one row by:

• Double-clicking on the sheet of paper icon in a row or


• Selecting a line and choosing Detail.

The report opens a dialog box. In the third column of the table, thereport displays the periods it could interpret (such as the accrualperiod) in date form or an error message. If the selected row does notcontain any periods that the report could interpret (such as is the casefor the rounding rule), the third column is not displayed.
Print data
For technical reasons, you cannot currently print the tree with allCustomizing settings displayed. You can however, print the individualrows from the dialog box with the detailed data.