Purpose
The personnel register is a list of all the people that have enteredand/or left your company, beginning from the startup of the company, upuntil the present day.
There are two kinds of personnel register :

• a General Register containing every employee assigned to a juridical
entity;

• a Specific Register containing the employees of a specific workplace.


• Each person that enters your company, has to be given a personnel
register number (P0002-perid). When someone re-enters the company, itis legally not possible to give that person his old personnel registernumber. He has to receive a new one.

• In order to get address data of the company correctly on the register,
all data concerning workplaces and juridical entities and the linkbetween both should be maintained properly in table Institutions(T5B9A) - institutional group 0030 . The link between workplace andjuridical entity is established through field 'Main Address' (HFDNR).Because each register has to be created in the official language ofthe institution, you should also fill in field 'Language' (T5B9A-SPRSL)and maintain the data in this language.

• The assignment of an employee to a workplace should be maintained by
means of his personnel area/personnel subarea in table PersonnelAreas/Personnel Subareas (T5B9P), which is linked to a workplace bymeans of the field 'Company Address' (T5B9P-WINWW), where you shouldfill in the institution code of the workplace. Before the output ofthe report is listed, an error-list is shown containing each employeewhich couldn't be assigned to a workplace or juridical entity.

Features
On the selection screen you can choose the kind of register you want tocreate. When no checkbox is selected, no register will be build.Depending on the kind of register, you can specify for which entitiesand/or workplaces the register should be listed. Specify by means ofthe institution code in table Institutions (T5B9A-INSTL) forinstitutional group Company Addresses (0030) which companies andworkplaces you want to include in your selection.
By means of the two selection dates, you can choose for which periodyou want to create the personnel register. If you want to create aregister, as prescribed by the law, the start date should be the dateon which the first employee was hired, and the end date should be thepresent day.
The output of the personnel register consists of several screens.


• On the first screen all the juridical entities (that are selected on
the selection screen) are displayed.

• After clicking on an entity, the second screen displays the hierarchy
of that entity and the workplaces assigned to it.

• When you click on a workplace or an entity, the personnel register is
displayed. When no register is available for an entity or workplace, itis marked red (as opposed to green, when a register is created).