Purpose
The ASSEDIC statement (Association pour l'Emploi dans l'Industrie et leCommerce) is a document that the company must issue to the employee whenthe employment contract ends, regardless of the reason for terminatingthe contract.
In addition to details about the employee and the company, the statementcontains information about the date of contract termination, the workinghours and the pension funds. It also shows the development of theemployee's salary over the last twelve months of employment.
SAP supplies an automated version of this statement.
As the content of the legal document is represented faithfully in theSAP version of the form, the UNEDIC (Union Nationale Pour l'Emploi Dansl'Industrie et le Commerce) assigns the agreement number 1022 to theform. The statement is an automated version of the Assedic statement andnot a draft.
Like the standard statement, the automated version also has 11 boxes.
A new contract administration is offered, with the setting of tablesT5F42 to T5F45.

• You can use the Corporate Function (0034) infotype to fill in a
status or a category of a specific job. If you want to create your ownstatus or category, use the new "go to" created in the business phase ofthe ASSEDIC Statement as shown in theimplementation guide (IMG).

• Once the T5F42 table is set to the data necessary for the identification
of the CDD, CDI and determined contract, it replaces the characteristicsFAAS5 and FAAS6 (these are still used for all data that cannot be set inthe table).
Set the new parameters in the activity Defineparticular employment category. .

• Reasons for contract termination were modified, and some were even
deleted. You can refer to the documentation of thecharacteristic FAAS1
to have a current and full list of these reasons.
Note: in this version of the Assedic Statement, the box "for PublicServices employers' use only" does not exist.

Prerequisites
In order to issue an ASSEDIC Statement for a specific employee, theemployee:


• must have a payroll for month of leaving (month of the last day of
activity),

• is subject to:

actions for leaving: change from an active status (stat2 = 3) to ainactive status (stat2 <> 3) in the Action (0000) infotype OR
other reasons: entered in the "other action to take into account" area.
You are now able to make an Assedic Statement for an employee if youenter an action of reentry in the program selection screen the followingday.
The T5F1E table also needs to be set with the addresses of thecontribution funds.

Features
The information reported in the statement is taken from master andpayroll data in the system, except for the codings specific to theASSEDIC.
A certain amount of data is not available from the system and the userhas to enter them manually in the selection screen.
These are:
the relationship of the employee to the company manager
the special registration plan for Social Security (if applicable)
the date of the first presentation of the social plan (if applicable)
the dates of validity and of the employee's adherence to the F.N.E.convention (if applicable, the program checks that the employee is 55years old or more before showing this line).
the reason for contract termination if it is different than those set byASSEDIC
the reason for the difference between the usual weekly hours in thecompany and the ones done by the employee (if applicable)
the reason for not paying paid leave (if applicable)
the periods covered by non-monthly bonuses
the collection of a FNGS down-payment (if applicable)
Box 1 - EMPLOYER


• The "company name" , "employer's address" and "telephone number" areas
are defined from the implementation guide activity Addresses of the employer. The relevant keys for ASSEDIC are thefollowing:
A: company name
B: name of the branch
C: address of the branch
D: postal code and city
G: telephone number
S: branch staff

• The "SIRET Number","APE Code" fields and the "organization that
collected the contributory premium for the unemployment insurance" areaare filled in from the T5F1P table.

• The field concerning the Assedic comes from the T5F1P table. "GARP" has
to be entered in the "Name of the Assedic" field of the T5F1P table.
Box 2- EMPLOYEE

• The employee's name and first name (and female employee's marital name)
come from the Personal Data (0002) infotype.

• The employee's address comes from the Addresses (0006) infotype.


• The employee's Social Security number comes from the Social
Insurance F (0064) infotype.

• The "qualification level" code comes from the
FAAS2characteristic, according to the status and category of the employee,etc. The code is defined by the ASSEDIC, and given by the program, butthe user has to set the link between the status and the qualificationcode.

• The employment specification "management box/non-management box"
characteristic FACI1, according to the status and category of theemployee, or to the type of contract of the employees.

• The "Relationship to company manager" field occurs on the selection
screen, under the tab "special case".
Box 3- EMPLOYEE'S ADDITIONAL PENSION FUND
The additional pension funds come from the employee's infotype 64. Youhave to fill in the new columns CATEG in the T5F1A table that gives alist of your contribution funds, thus giving your pension funds anappropriate value.
The addresses of the pension funds are in the T5F1E table, with thedepartment of the institution.
Box 4- EMPLOYMENT

• The employment dates of the applicant are defined according to the info-
types Contract Elements (0016), Organizational Assignment(0001) or Actions (0000).
If you want a permanent employment contract following a temporaryemployment contract to be grouped as a single employment period, set theT5F42 table (or the characteristic "FAAS5" if the table cannot be set).In order for these two contracts to form one single employment period,the days when the employee did not work between the two contracts mustbe non-banking or non-working days.
The "Last job hold" area is defined (via the function moduleHR_FR_GET_QUALIFICATION) according to the 0217 "Code INSEE" infotype or the 0001 infotype according to the setting of theQUALI constant of the T511K table.

• The notice dates are displayed only if the employee has a permanent work
contract. If prenotification was given, the start and end dates have tobe disclosed in the Date Specification (0041) infotype.
The code 80 corresponds to the notice date given to the employer.
The code 81 corresponds to the notice start date.
The code 82 corresponds to the notice end date (whether it iscarried out or not, paid or unpaid).
Two other situations may emerge:
- If the notice is not entirely carried out, enter additionally the code42 "Last day worked" (end of the period carried out). If you donot enter this, the system will calculate this date itself.
- If part of the notice is not carried out but paid, enter theadditional code 43 "Last paid day" (end of the non-carried outand paid period).

• Special employment category: this must be filled in according to the
Corporate Function (0034) infotype.
Exception: if the employee is a casual worker, a temporary worker or anexpatriate, the information comes from table T5F45 (and not frominfotype 0034).

• Duration and weekly working hours,

The values of the weekly and annual work duration in the company comefrom the characteristic FAAS4 and the payroll parameter table (T511K) ;If the annual work duration is not provided by the constant, then it iscalculated according to the personal data of the employee and the weeklywork duration in the company.
The value of the employee's weekly and annual hours come from the"Planned working time" (0007) info type. If the employee's contractualwork duration does not correspond to the work duration that comes fromthe 0007 info type, this contractual duration can be entered on theselection screen in the "contractual weekly work duration" and"contractual annual work duration" areas.
If the collective and individual durations do not correspond and theemployee's operating rate (coming from the "Basic Pay" 0008 infotype) isdifferent from the fixed value HACTI (in table T511K), then the systemautomatically displays the part-time work as reason for the difference.

• The "Contract origine" area is supplied (via the function module
HR_FR_GET_CONTRACT) by the Organizational Assignment (0001) orContract Elements (0016) info type depending on the fact that thefixed value "CONTR" of T511K table equals to 1 or 0.

• The determined type contract is filled in by the new contract management
(table T5F42). If this information is not available, the program usesthe characteristic "FAAS6".

• The "Special Status" selection is also filled in by the Corporate
Function (0034) infotype.

• If the employee is registered in a special Social Security plan, you
have to fill the fund and the registration number in the same field,following the note "registration number". If the employee is notregistered in a special Social Security plan, enter "not applicable".
Box 5- TOTAL UNEMPLOYMENT WITHOUT BREAKING THE WORK CONTRACT
The days of partial unemployment are supposed to be administrated by theabsences processing. The partial unemployment hours linked to the DDTEallowances come from the sub-types entered in the selection screen. Thisdata is only used if an allowance for partial unemployment has beenrequested under the tab "Special Cases" on the selection screen.
Box 6- REASON FOR CONTRACT CANCELLATION

• The multiple choice showing the reason for the contract cancellation
comes from the "FAAS1" characteristic, according to the type and reasonfor cancellation.

• Data concerning the social plan has to be entered in the selection
screen, under the tab "Special cases".

• On the statement the program only shows the box concerning the FNE
convention if the employee is older than 55. The program does notspecify if the convention exists or not.
Concerning boxes 7.1, 7.2, 7.3
Sums concerned (salaries, bonuses, balance of all amounts) are declaredin the currency in which they are sent. There is no need for conversion.
The values in box 7 are calculated according to the payroll wage typesthat you enter in the selection screen and the payroll result clusters.
Box 7.1- SALARIES OF THE 12 COMPLETE CALENDAR MONTHS PRECEDING THELAST WORKED AND PAID DAY

• The date of the last working and paid day is the end date of the
Actions(0000) info type.
However, if you want to modify the date of the last worked day becauseit does not correspond to the end of work contract (in case of illness,notice not carried out, leave without pay or end of career), then youhave to enter the date 42 in the 'Date Specifications' (0041)info type. The system will look for the last 12 months preceding theentered date.

• The payroll period dates correspond to the payroll results clusters
dates.

• The payment date corresponds to the payroll calculation date (Cluster RF
table VERSC).

• The column "Number of worked hours" is calculated according to the wage
types entered in the "Number of worked hours" area in the selectionscreen.

• Concerning absences administration, there is one distinction to be made:

Enter every unpaid absence other than illness in the "Absences, unpaiddays" area (under the tab "Salary elements") in the selection screen.
In case of illness, the system will know if the absence is paid or not,according to the indicator "maintenance" in the T5F2A table.

• The monthly gross salary is calculated according to the payroll wage
types of the "Gross salaries" area.

• In the standard version, the cumulation wage type /118 allows you to set
the amount of the gross salary to be displayed in this statement. Thisis a specific gross, in which every sum corresponding to the usualremuneration is included, i.e. the basic monthly salary and thecompensation and bonuses with the same periodicity only.
If you want to use an existing cumulation wage type (and do not want tocreate the wage type /118 corresponding to this definition of thegross), you can enter a gross including every bonus, even those with aperiodicity different from the monthly salary, in the "Gross salary"area (tab "Salary elements"). You will then need to check the box"bonuses to be deducted from the gross", after you have entered thespecial bonuses in the corresponding area box 7.2.

• The amount of the ASSEDIC payroll deduction is calculated according to
the payroll wage types specified in the "Gross salaries" area.
Box 7.2- BONUSES AND COMPENSATIONS

• The bonuses and compensations, with a periodicity different from the
salaries that are not mentioned in the column "monthly gross salaries",correspond to the wage types entered in the "Bonuses or compensations"area of the selection screen.

• The dates corresponding to the period covered by the compensation or the
bonus are displayed if the wage type entered in the selection screen isset in the view V_T5FPER.
If not, the payment date is the only one to be displayed.
Box 7.3- BALANCE OF ALL AMOUNTS

• The dates of payroll periods correspond to the dates of the last payroll
result cluster, provided that it is not a full month.

• The payment date corresponds to the payroll calculation (Cluster RF
table VERSC).

• The gross salary is calculated according to the payroll wage types
entered in the "Gross salary" area. The wage types entered in the "Ind.included in the gross salary" are deducted.

• The "prenotification cost-of-living adjustment" area is calculated
according to the wage types entered in the corresponding area of theselection screen.

• The "paid leave cost-of-living adjustment" area is calculated according
to the wage type (including the number of compensatory leave workingdays) entered in the corresponding area of the selections screen, underthe tab "Balance of all amounts".

• The "Total statutory compensations" area is calculated according to the
statutory compensations filled in the selection screen:
Dismissal statutory compensation
Dismissal additional compensation
End of temporary work contract compensation
End of interim mission compensation
Retirement compensation
Dismissal special compensation
Compensation due to journalists
Customer compensation
Compensation due to the civil aviation flight personnel
Other statutory compensations
The system automatically calculates the total of the legal sums.

• For sums already paid, enter the wage types in the "effective sums
total" area in the selection screen (under tab "balance of allamounts").

• The "transactional compensation total" and "conventional compensation
total" areas are displayed according to the wage types entered in theselection screen.

• You also need to show, by checking a box, if a transaction is pending.

Box 8- NATIONAL FUNDS FOR SALARY GUARANTEE
This information is entered in the selection screen under the tab"Special cases".
Box 9- EMPLOYER'S STATEMENT
All information is included in the selection screen, under the tab"Signatory".

Result
The program generates the list of the chosen employees for the copy ofthe statement. In this list, each line corresponds to the data of oneemployee.
By double-clicking on the line of the employees concerned, you create anAssedic statement for them.
This statement is printed via SAPscript, 1 page per employee. In orderto access a print preview, you need to set a printer that supports thePostscript format.
A new button allows you to launch the creation of Assedic statements forall the employees on the list.
Using the screen for the list in question, another button allows you toprint the list of error messages, including the error number for theerror that appeared during the program execution.