Description
The payroll journal provides the main part of the Gross to Net (GTN)process. This process allows you to balance your payroll in twodirections; from gross to net and from the last payroll run to thecurrent payroll run.
The payroll journal is also a very powerful payroll reporting tool, forwhich you can create your own forms and use to report other aspects ofyour payroll results. For general information on the payroll journal,see the International Payroll Journal.

Precondition
There must be payroll results for the payroll area and payroll periodthat you wish to examine.
You must always run this report for one payroll area only.
You must have customised your wage types with evaluation class 03. Thepayroll journal relies on this evaluation class to be able to pick upwage types for total payments, pension deductions and net paydeductions. For more details on this evaluation class seeevaluation class 03
documentation.
You must copy the following HR Forms from client 000 to your workingclient (using RPUFRM00):
GJT1 andGJF1 - Headerand continuation
GJG1 andGJG2 - Gross tonet overview
GJG8 andGJG9 - Gross tonet detail
GJO1 andGJO2 - Nonbalancing employees
GJI1 andGJI2 - Collectorof taxes remittance
Variant Maintenance
SAP highly recommends that you use the following standard reportvariants (SAP&BALANCE, SAP&TAXES, SAP>N_OVERVIEWand SAP>N_DETAIL):

• You must copy the SAP variants to your name range, and modify them with
the relevant payroll area. The standard variants, where a date range isvalid, are delivered with the current tax year. You must annuallyupdate this date range for the relevant tax year.

• If you want to make further modifications, you must bear in mind that
the following parameters must not diverge from the setting on heSAP variants:
in the period box, the date range versus periodsetting
in the additional data box, the date identifier
in the additional data box, print retroactive runs
in the additional data box, only display last result
in the variant SAP&BALANCE only, in the additional databox, print totals pages only
Use this table for a quick overview of permitted values:
Variant SAP&-
box parameter BALANCE TAXES OVERVIEW DETAIL
---------------------------------------------------------------
| period | date range | - | - | on | on |
| period | payroll period | on | on | - | - |
| ad.data| date identifier | - | - | 3 | 3 |
| ad.data| print totals only | off |on/off|on/off|on/off|
| ad.data| print retroactive | on | on | on | on |
| ad.data| only display last res. | - | - | on | on |
---------------------------------------------------------------
Processing modes
There are four processing modes that correspond to the four SAPstandard delivered variants.

• The modes Non balancing employees and Collector of taxes
remittance are run for one payroll period only. In this case, thereport only looks at the results for the current period or any periodyou choose in the past.

• The modes Gross to net overview and Gross to net detail
must be run using a date range, starting on the first day of the firstperiod in the tax year, ending on the last day of the period you areexamining. The reasons for this are, that this is compatible withoff-cycle processing. In these two modes, the report compares the lasttwo sets of results on the database. If either of these sets wasoff-cycle, then it will be found within the date range. These twoprocessing modes are also run with the report parameter onlydisplay last result switched on, so that leavers (from the companyor just the payroll area), who may not have results in the currentperiod, are included in the output.

Output
The payroll journal always gives an 'in period' view of your payrollpayroll results. This means, if you run the payroll journal for thecurrent payroll period, and it contains payments backdated to theprevious period, the payments are rolled forward and shown as paymentsin the current period. Also, if you run the payroll for theprevious period (or any period in the past) the results shown will beas they were, when they were 'A' results in that period. Anyretroactive payroll runs back to that period are ignored.
The payroll journal also filters out results during the date range whenemployees were not in the payroll area in question. However, if thereare retroactive payroll runs back to a point in time when the employeewas in a different payroll area, these results are NOT filtered out.This is not possible, because a payment referring back to that time, ispaid out in the results for the current results that are for thepayroll area in question. In keeping with the 'in period' viewdescribed above, such a payment correctly belongs where it is paid out.
The four outputs of this report constitute the main part of the Grossto Net process. The other report in this process is theCash breakdown list (RPCMLI00).