Description
This report provides the data for the audit report and formats itaccording to the layout requirements in the form 'Circulation AuditReport for Daily Newspapers'. In doing this, the report calculates thecirculation audit averages for a selected period. The report can beused to determine the figures for an audit report or when performing aninternal evaluation (see also the parameter 'Live IVW report run').
You can restrict selection according to the following criteria:

• Audit period (corresponds to shipping/return period; exception see
below)
If making an audit report that is not for specific issues (see below),you can use the field 'Backdated deliveries only from publication date'to exclude issues published before the date specified and deliveredsubsequently during the shipping period.
For example:
You do not make any entries in this field. The figures then include allissues for which subsequent deliveries were made during the shippingperiod.
You specify the date 1st April 1997. This means the figures willinclude all issues for which subsequent deliveries were made during theshipping period if they were published on or after 1st April 1997.
You specify 31st December 9999. This means no subsequent deliveries ofissues are included in the statistics.
Recommendation
SAP advises that you specify the first day in the audit quarter (auditperiod).

• Audit report for specific issue

If you select this indicator, quantity determination is performed forone issue. In this case, the audit period can only last for one day andis then interpreted as the publication date of the issue for which theaudit report is being made.

• Publication


• Edition


• Audit report number


• Issue variant type

The issue variant type enables you to select for example only Saturdayeditions or all editions except Saturday.

• Include issue with circulation audit exclusion

If you select this indicator, circulation audit data on issues in whichthe circulation audit exclusion indicator is selected is included forprocessing.

• Ignore inserts

If you select this indicator, figures arising from the insertion ofissues are ignored in the evaluation.

• Ignore combinations

If you select this indicator, figures arising from combination ofissues are ignored in the evaluation.
Output can be controlled by means of the following criteria:

• CA hierarchy type and CA hierarchy version


• Live IVW report run

This indicator controls a number of checks during selection and otheractivities performed by the program. The following applies if theindicator is selected:
The selected period must be a quarter, a month or an audit report for aspecific issue.
Issues excluded from circulation auditing cannot be taken into accountfor processing.
The hierarchy type version used must be valid throughout the entireaudit period (customizing).
The circulation audit hierarchy used must be active (customizing).
If the parameter 'Live IVW report run' is selected, the selected auditperiod is also marked as 'reported' in the data basis.
The result of this is that no further returned copies can be recordedfor audit dates in the period for which the audit report was made. Theperiod for which the report was made is therefore 'closed'.
An evaluation of reported periods can be made at any time and theresults of such evaluations can of course also be used for an auditreport. However, if you do this, please ensure that data selectiontakes place correctly.

• Sort by edition

Select this indicator to have the report make a page break for each newedition in the list.

• Sort by audit report number

Select this indicator to have the report make a page break for each newaudit report number (with the data on all issues belonging to thatnumber) in the list.

• Specify the audit report category to be used according to the form
values:
Draw
Subscriptions
Retail delivery
Returned copies
Other sales
Inflight magazines
Free copies
Unpaid copies

• Text fields for specifying information on the form:

EDP code
Publisher name (2 lines)
Street and postal code
Postal code and city
Telephone number
Address queries to

Precondition
For data selection, you can either specify a combination ofpublications and editions or a circulation audit number. The hierarchytype and version are mandatory entries since they are required foroutput according to a circulation audit hierarchy.
If you perform a live IVW report run (by marking the indicator), therequirements listed above must be met.
It is also absolutely necessary that the 'circulation produced' for theissues for evaluation be maintained fully and correctly. The programdoes not check that this has been done.

Output
The report produces the audit report form 'Circulation Audit Report forDaily Newspapers'.
It first sorts the list by editions, then by circulation audit numbers.If output is to be sorted by circulation audit number, the report thendisplays a list of all editions that are not assigned to a circulationaudit number.
The averages are calculated for basic circulation audit categories androunded. Summation is based on the rounded values.
Calculation of the circulation figures stated is based on the'circulation produced' maintained in the relevant issues. The programdoes not check whether these figures have been maintained correctly,i.e. are higher than the delivery quantity for the date in question.The difference between the draw and quantities delivered (not includingreturned copies) is assigned as calculated unpaid copies to a categorydefined for this purpose, which is included in a group category forunpaid and archive copies (non-distributed circulation).
Depending on the CA hierarchy set up, the following guideline applies:
'Distributed circulation' + 'Non-distributed circulation' + 'Returnedcopies' = 'Draw'