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Description
This report lets you determine course costs and post these to CostAccounting (CO) using cost transfer posting functions. During thisprocess, the cost center of the resource is credited, and the costcenter of the course cost object is debited. Integration
You activate integration with CO in Customizing for Training Managementunder Cost Transfer Posting.Preconditions
- The costs and cost items must be maintained for the course or course
type and the resource or resource type (in the Costs infotype1036). You must also maintain a reference unit and a validcost element.
- The sender cost center must be maintained.
- The receiving cost center must be maintained.
- The sender and receiving cost centers must be in the same controlling
area.
- The courses concerned must have the status firmly booked .
Features Selection
You can set parameters to determine the data output by the report:
Course selection
There are a number of ways to start the report:
Enter one or more course groups. The system finds all of thecourses belonging to the specified group(s) and calculates the costs.
Enter one or more course types. The system finds all of thecourses belonging to the specified type(s) and calculates the costs.
Enter one or more courses.
Reporting period
Enter the exact period for which you want to calculate costs.
Document date
Enter a date in this field if you want to change the default date ofthe cost transfer transaction. This date is used purely for informationpurposes. The default date is usually the current date.
Posting date
The date in this field indicates when costs are to be posted to CO, inother words, the settlement period. The default date is usually thecourse start date. You can overwrite this date as required.
Example
You want to perform cost transfer posting for a course that started onFebruary 2 of this year. However, you want costs posted in the secondquarter rather than in the first quarter. In this case, you enter April2 of this year as the posting date.
Currency
Enter the currency in which costs should be output and for costtransfer posting purposes.
Standard selection screen
If you select this indicator and choose Execute, you access themore detailed selection screen of the main report RHCCOS00 before thereport is run.
Note
On the selection screen of the main report you can search for objectsby 'status', for example. As a rule, it is not necessary to go to themain report since the selection screen of the pre-report offerssufficient selection options. If you do not want to access the detailedselection screen, do not activate this option before choosingExecute.Output
The report outputs a list containing the following information percourse:
- The individual cost items
- The number of individual cost items
- The itemized costs of the cost items
- The origin of the costs (such as the resources for which costs were
stored)
- The cost centers of the resources (account assignment object)
- The cost centers of the cost object (sender cost center)
- The cost element
- The reference unit (for example, time)
- The total costs
You can perform cost transfer posting from the list screen.
If you select Transfer costs and choose Create cost transfer
, the costs of the selected courses are transferred to CO.
The following process flow takes place:
A validation check is performed on the document items.
If the items are validated, a reference document is generated with thestatus transfer designated.
The BAPI/ALE for the cost transfer posting is called.
The status of the reference document changes to transfer effected (yellow/amber light).
Due to the fact that the systems may be decoupled (CO and TrainingManagement in distributed systems), confirmation of this transaction isnecessary to ensure that the transaction has actually been executed.
For this purpose, you must call the function Compare document.The system searches for the original CO document.
If it finds the original document, the status of the reference documentchanges to Transfer confirmed (green light).
You can display the original document by choosing View ->Ref. <-> Original document.
If the original document cannot be found, the status of the referencedocument changes to Transfer incorrect (red light).
For more information on the procedure when the original document cannotbe found, refer to Error diagnosis.
You can execute the following functions from the list screen:
- Display the document flow for course, in other words, all of the
relevant allocation data that exists for the course.
- Display document (reference document)
- Display error log (confirmations of check/execution of cost
transfer posting)
- Check whether data relevant for transfer can be posted. This
function also checks whether the settlement period is closed, in whichcase, data transfer to CO is not allowed.
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