Description
This report lets you bill business event attendees with attendancefees, in other words, it lets you generate invoices.
During this process, the attendee's address is taken from either thecustomer master record or, in the case of one-time customers, from theattendee data stored. The billing price is transferred to the Sales andDistribution component (SD).

Integration
You activate integration between Training and Event Management (PE) andSD for purposes of the billing transaction in Customizing for PE underBilling.
If you want to use the payment card functions, you must also maintainsettings in SD under Payment Cards.

Preconditions

• Attendance must be flagged as relevant for billing.

Note:
You make this assignment when you execute the function Book withFee. If you make no assignment here (and book attendance without feeassignment), the billing settings maintained for the attendee type inCustomizing under Specify Attendee Type Control apply.

• The attendee's address must be available.

In the case of a one-time customer, address data is stored directlywith the attendee. SAP recommends that you use the attendee typeExternal person (H) for one-time customers since you arerequired to store address for attendees of this type.

• The customer master record must exist in the sales
area of the business event.

Features

Selection
You can set parameters to determine the data output by the report.
Objects
There are a number of ways to start the report:
Enter one or more business event groups. The system finds all ofthe business events belonging to the specified group(s) and lists theattendees.
Enter one or more business event types. The system finds all ofthe business events and attendees belonging to the specified type(s).
Enter one or more business events. The system lists theattendees relevant for billing.
Reporting period
Enter the exact period for which you want to determine attendees forbilling.
List output
You can specify what data you want output in the list (such as,attendees not yet billed).
You can select the indicator Hide non-relevant to specify thatbusiness events for which the report finds no results are not displayedin the list.
Billing date
The date in this field indicates when billing should be carried out inSD, in other words, the settlement period. The default date is usuallythe current date. You can overwrite this date as required.

Output
The report outputs a list of the selected attendees per business eventand the following information:


• Business event


• Attendee


• Organizational assignment


• Sold-to party


• Bill-to party (for separate partner functions)


• Attendance fee


• Credit memo amount (where relevant)


• Invoice number (if billing was already performed)


• Credit memo number (if credit memo was already generated)


• Card type (for billing with payment cards)


• Validity end date of the payment card

You can perform billing from the list screen.
If you select the attendee you want to bill and choose Createbilling document, the relevant billing data is transferred to SD.
The following process flow takes place:
The document items are validated.
If the items are validated, a reference document is generated with thestatus transfer designated.
The BAPI/ALE for the billing is called.
The status of the reference document changes to transfer effected (yellow/amber light).
Due to the fact that the systems may be decoupled (SD and PE indistributed systems), confirmation of this transaction is necessary toensure that the transaction has actually been executed.
For this purpose, you must call the function Compare document.The system searches for the pertinent SD document.
If it finds the original document, the status of the reference documentchanges to Transfer confirmed (green light).
You can display the original document by choosing View ->Ref. <-> Original document.
For more information on the procedure when the original document cannotbe found, refer to Error diagnosis.
You can execute the following functions from the list screen:

• Create credit memo


• Check billing data


• Display document flow for the business event, in other words,
all of the billing transactions that exist for the event. (The cursormust be on the relevant event for this).

• Display document flow for the attendee, in other words, all of
the billing transactions that exist for the attendee. (The cursor mustbe on the relevant attendee for this.)

• Display document (reference document)


• Display error log (if the billing was not successful)


• Cancel document: If the billing was not correct, you can cancel
the billing document to reverse the transaction and start the billingagain. This process generates a new document.

• Change fee and assignment of not yet billed attendees


• Attendee list


• Cancellation list

Note
This report has a pre-report RHXFAKT0 with a simplified selectionscreen.
If you are perfoming billing in distributed systems (that is, HR and LOin different systems), please note the information contained in
Set Up Business Event Billing.
If you use the attendee types customer and contact person
, you should also note the information contained in
Business Event Attendee: Set Up Customer
Business Event Attendee: Set Up Contact Person.