Description
The program compares the totals records of any two ledgers.
You can use this program to compare local ledgers, global ledgers, andledgers with varying fiscal year variants and charts of accounts toeach other.
The comparison is executed at the organizational unit level (companycode or company) and account, but you can include other fields (such asbusiness area, application area) in your comparison.
You can also compare currency amounts and quantities.
Normally, currency amounts are only compared if the currency types areidentical in the base and comparison ledgers.
If this is not the case, the system will search for suitable currencytypes (for example, when comparing a local and a global ledger, theyare 10 and 60) and compare them with each other.

Note regarding the euro changeover
After the euro changeover, this program can only be used to clear thedifferences between the ledger selected and the GL ledger transactionfigures in FI (ledger 0 or a different FI currency ledger).
The clearing only makes sense if the ledger to be corrected has generalledger characteristics (such as ledger 0F for cost of salesaccounting).
When clearing differences, the system proceeds as follows:
If an amount is posted to an account in the base ledger and in thecomparison ledger to be reconciled for the affected period, thedifference is cleared in the comparison ledger, since the systemassumes that the difference resulted from the euro changeover.
If, for example, the affected account in the comparison ledger wasposted to using GB01 as well, the system would clear this difference aswell! Exclude such accounts from the comparison and thus from theclearing using the selection criteria for the account.

• If the amount in one of the ledgers is zero, because the debit and
credit postings equal each other, or because the related account wasnot posted to in the affected period (but in the related fiscal year),the difference is also cleared, since the system assumes that thesedifferences were caused by the euro changeover.

• If the related account in one of the ledgers was not posted to at all
in the fiscal year concerned, the difference is NOT cleared, since thedifferences cannot be from the euro changeover.
A possible cause for this could be the assignment of CO transactionsposted to secondary cost elements in the comparison ledger, but not inthe base ledger. Another cause could be the use of the ledger selectionin the comparison ledger, which would cause certain accounts to not beposted to in the comparison ledger.
Proceed as follows to clear the differences:

• Enter ledger 00 or a FI currency ledger as the base ledger. (You must
first ronconcile the 00 and FI currency ledgers!)

• Enter the customer-defined ledger as the comparison ledger: for
example, "OF" for cost of sales accounting.

• Enter the other selection criteria and execute the program.


• Check the list provided and if messages appear, read the messages and
their long texts.
If there are differences, determine the the type of cause as previouslymentioned, and in the initial screen, exclude the related accounts fromthe comparison when restarting the transaction.

• Select the "Clear differences" function.


• Enter a valid clearing account and if desired, a document text (such as
"Euro changeover").
The clearing account must be a valid account for each of the affectedcompany codes. Use an account that is not posted to in FI!
It is recommended that you use the same clearing account that is usedby the program RGEURBAL.
The system posts one or several clearing documents (reference number"EUROCLEAR") and corrects the amounts accordingly in the comparisonledger.
Restart the program once the posting is successfully completed and makecertain that there are no more discrepancies with (except the clearingaccount) the base ledger.
Notes:

• If you have selected additional fields to be cleared, they will be also
be posted along with the clearing entry.

• If you start the program in the background, the clearing account has to
first be entered in the selection screen. It is recommended, that yourun the program one time before clearing, in order to check theamounts.

Example
1) Before the clearing entry by RGUCOMP4:
Ledger 00 Ledger XY
Account 140.000 1000,00 1010,00
Account 800.000 -1000,00 -1008,00
2) RGUCOMP4 posts differences to Ledger XY:
Row 1: Konto 140.000 -10
Row 2: Konto 800.000 8
Clrng Row 3: Konto EUROACC 2
3) After the clearing entry by RGUCOMP4:
Ledger 00 Ledger XY
Account 140.000 1000,00 1000,00
Account 800.000 -1000,00 -1000,00
Account EUROACC 0 2,00

Note
For technical reasons, the program can only be run using thetransaction codes GCAC (comparison) and GCAE (comparison withclearing).