Description
Initial screen
You have the following options when in the selection screen:

• Annual report structure

Here you enter the name of the annual report structure (previouslyknown as a financial statement version).

• Program mode

The only mode is the structure mode. You can use this to display orchange the annual report structure. The planning and translation modeswill be available after Release 3.0B.

• Display <-> Change

Determines whether the structure is shown in change or display mode.

• Key assignment

If you select automatic/>, the keys (previously known as financialstatement keys) are automatically allocated to the items. Themanual function allows you to allocate the keys yourself as waspreviously the case.
Display
The annual report structure is presented onscreen as a tree structure.The nodes on the tree are either items or account intervals. Thefollowing basic functions are available in the system for displaying orchanging these objects:

• Expand/ Compress

By making a double click on the plus or minus sign that standsin front of each node, you can either expand (show sub-nodes) orcompress (hide sub-nodes) them.

• Set section

The larger the tree, the more difficult it is to gain an overview ofthe nodes and the longer it takes to create the tree on-screen. You canuse the function Edit -> Set section to select whichever sectionof the tree you need to view; the rest of the tree is then notdisplayed, while these nodes and their sub-nodes are displayed.
Changes
To generate or change an annual report structure, you can use thefollowing system functions:

• Create item

Place the cursor on the item for which you want to create dependent ornon-dependent items and then select Create item. In contrast tothe old maintenance transaction, you do not have to enter the item keys(previously financial statement keys) manually, if you have set thekey assignment to be automatic in the selection screen.

• Create account

You allocate accounts to an item by placing the cursor on the item inquestion and then selecting Create account. A popup appears, inwhich you enter the account intervals and the debit and creditassignments (the standard procedure). You receive this popup when youhave created an account for an item and then made a double-click onthe account.

• Maintaining texts for an item

By making a double-click on an item, you receive a popup inwhich can maintain texts for the control heading, footing and thegraduated totals.

• Special items

You do not have to manually allocate special items. When setting up anew annual report structure which has so far had no special itemsallocated, an item is created in the annual report structure for everyspecial item the first time you maintain each of these items. Once anitem has been designated a special item, this designation cannot laterbe changed. Special items are displayed in a different color in thetree structure.

• An already-existing annual report structure may be incompatible with
the old maintenance transaction in the following case:
If two special items have been allocated to a single item, whenthese items are maintained using the new maintenance transaction, anextra item is created directly after the original item. One of the twospecial items is then allocated to this new item.
Example:
In a structure that has been maintained with the old transaction, thespecial items 'Balance sheet profit' and 'Balance sheet loss' were bothallocated to item '20140000 Balance sheet profit/loss'.
When the new transaction for this structure is called up, a completelynew item (e.g. 'Balance sheet profit/loss 1') is created directly afterthe '20140000 Balance sheet profit/loss' item. The special item'Balance sheet loss' is allocated to the first 20140000 item and thespecial item 'Balance sheet profit' is allocated to the 'Balance sheetprofit/loss 1' item.
However, this does not change the display of the balance sheet (e.g. inRFBILA00)

• Deleting items

You delete items or accounts from the structure by placing the cursoron the item/account and selecting the Delete button.

• Selecting items

You can select or deselect individual nodes with the Select +/-button. To select a block of nodes, first select the first node of thatblock and then place the cursor on the last node of that block andselect Edit -> Select block -> from the menu. You can delete allyour selections at any stage during this process by simplyselectingEnter.

• Reassigning items

You can reassign items or accounts by selecting the nodes to bereassigned, then placing the cursor on the target node and finallyselecting the Reassign button. In the popup that appears, youcan choose whether you want to assign the node under or nexttothe target node.

• Contra items

If there is group of accounts whose overall balance you want to bedisplayed under a different item, depending on whether it is a debit ora credit balance, you must define a debit/credit shift between twoitems.
Note that you cannot do this unless no accounts have been allocated toeither item OR that exactly the same accounts are allocated to bothitems (on the debit side with one item and on the credit side with theother).

• To define a contra item, select one of the two items, place the cursor
on the other and select Edit -> Debit/credit shift -> Define. Inthe popup that appears, you can specify which of the two items shouldbethe debit and which should be the credit item. You can delete adebit/ credit shift by placing the cursor on one of the two contraitems and selecting Edit -> Debit/credit shift -> Delete.
Please also refer to the following Release Information
Maintain financial statementversion/balancesheet structure.