Title
Calculate and Release Budget Data

Purpose
You use this program to calculate budget to be released and to releasebudget data. The calculation of budget to be released is based onkey figures.
When you release budget data, the account assignment elements are thesame as the ones used for budgeting.

Prerequisites
You have defined a key figure for the calculation of budget releases inthe Funds Management Customizing under Budget Control System (BCS)-> BCS-Budgeting -> Define Key Figures.
This key figure is only available in this program if you have specifiedthe category Release for it.

Features
In the header data of the program you enter the FM area, budget category
, version and fiscal year for which the budget is to be released.
The program calculates the budget to be released according to thespecified key figure and creates the corresponding budget entry documentlines for all FM account assignments that match the selection criteria.For the calculation, you can take into account either all periods orperiods that you specify individually.
Additional options are:

• Revaluation by a percentage amount


• Rounding based on the sum of all period values according to the chosen:

Rounding mode (commercial, rounding off, rounding up) and
Rounding factor (..., 0.1,1,10...)
Header Information
In the document settings, you must specify the following general headerdata that will be filled in all budget entry documents created by theprogram:

• Specify the document type and
document date.

• Specify a budgeting process:

process ENTR for releasing budget
process SUPL for a supplemental release of budget
process RETN for returning released budget(un-releasing budget)

• Specify one budget type for release.


• Under Additional Data you can enter further information such as
the document header text, person responsible and so on. On the receiverside, you have two options:
You can specify a target period, or
You can distribute budget to different periods by selecting adistribution key.

• Under Year of Cash Effectivity, you can enter the range of years
that are valid for casheffectivity.
Document Family Number
The documents created from one program run are grouped by adocument family number and can therefore be easilyretrieved again afterwards. For example, you can use the document familynumber as a selection criterion if you want to reverse all documentscreated in one run again using the programReverse Budget Entry Documents.
Processing Options
You can automatically adjust the budget to be released according to thebudget that you have defined as "available for release". To do so,Auto-correction should be checkmarked. Pleasenote that auto-correction is done regardless of the revaluationspecified.
The Grouping settings allow you to specify the FM account assignmentelements to be grouped in one budget entry document. A new entrydocument is always created for each new fund. In the Grouping settingsyou can extend the grouping to one of the other FM account assignmentelements.
For example, you can checkmark the funds center under the Groupingsettings in order to get a new document for each new combination of fundand funds center. In order to avoid overflow in the entry document andchange document (line items table FMBDP) number ranges, only one accountassignment element can be checkmarked in addition to the fund.
You can either run the program as a test run or update run. Backgroundprocessing is also possible.

Selection
You can limit the FM account assignments by using selection options orthe multiple selection tool.

Output
The program generates a detailed list with the results of the programrun, containing the following information:


• Indicator specifying the maximum error degree (error, warning,
information)

• Document number - in case the document was not posted (for example, if
you carried out a test run or the posting generated errors), a temporarydocument number is generated by the program and displayed.

• FM account assignment element


• Year of cash effectivity (if defined)


• Budgeting process


• Budget type


• Total amount of the budget entry document line

If errors occur, an application log is generated and displayed.