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Purpose
You use this program to calculate and carry over the residual budgetautomatically from one fiscal year to the following fiscal year. Thecalculation of the residual budget is based on keyfigures.Prerequisites
You have defined a key figure for residual budget calculation in FMCustomizing under Budget Control System (BCS) -> BCS-Budgeting ->Define Key Figures.
This key figure is only available in this program if it is correctlyflagged for the category Carryover.Features
In the header data, you define the FM area, budget category andversion for which the residual budget is carried over. Depending on thesender fiscal year, the program assigns the following fiscal yearautomatically as the receiver fiscal year.
Under the Year of cash effectivity, you can enter the range ofyears that are valid for casheffectivity. Depending on the "sender year of cash effectivity", theprogram assigns the receiver year according to the beginning of the timehorizon for the specified budget category.
If the time horizon starts in the following year, the years of casheffectivity remain the same.
If the time horizon starts in the current year, the years of casheffectivity are shifted according to the fiscal year shift.
The program calculates the residual budget according to the specifiedkey figure and creates the corresponding entry budget document lines forall FM account assignments that match the selection criteria.
Document Settings
In the document settings, you have to specify the following generalheader data that will be filled in all budget entry documents created bythe program:
- You have to specify the document type and
document date.
- On the sender side (process COSD) and receiver
side (process CORV) you can choose differentkinds of budget types.
- Using Additional Data you can add further information such as a
document header text, the person responsible and so on.
- You must enter a sender period. On the receiver side you have two
options:
You specify a receiver period, or
You distribute to different periods according to a chosendistribution key
Document Family Number
The documents created from one program run are grouped by adocument family number and can therefore be easilyretrieved again afterwards. For example, you can use the document familynumber as selection criteria if you want to reverse all documentscreated in one run again using the programReverse Budget Entry Documents.
INCLUDE BCS_DERIVATION_STRATEGY OBJECT DOKU ID TX
The current process is linked to the fiscal year end process "budgetcarryover".
INCLUDE BCS_REASSIGNMENT_RULE OBJECT DOKU ID TX
Processing Options
In the Grouping settings, you specify the FM account assignmentelement combinations to be grouped in one budget entry document. A newentry document is always created for each new fund. In the Groupingsettings, you can extend the grouping to one of the other FM accountassignment elements (for example, you can checkmark Funds Center
in order to get a new document for each new combination of fundand funds center. In order to avoid overflow in the number ranges forentry and change documents (line items table FMBDP), youcan only checkmark one other account assignment element in addition tothe fund.
If you set the indicator "Grouping settings per AVC object/cover group",you can create documents for each newavailability control objector cover group.
Note
This setting only applies if you have selected budget addressesindirectly, either using AVC objects or cover groups.
You can run the program either as a test run or update run. Backgroundprocessing is also possible.Selection
Besides the options described above, you have to specify the FM area,budget category, version and the source fiscal year. You can limit thesource FM account assignments in question by using selection options orthe multiple selection tool.
You can select FM account assignments using availability control objectsor cover groups as follows:
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