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Purpose
The program RFFMCY_CO_COPI copies CO planning version data to aFunds Management budget version in theBudget Control System(BCS).
You use this program in BCS after the budget preparation phase, in orderto copy CO plan data to Funds Management budget data, as a startingpoint for budget execution. You can generate budgets by transferring COplan data to BCS. For example, if you have 100 Euros in the CO address,you transfer 100 Euros to an FM budget address.
Please note that you can only generate budget data in the target versionusing the internal budgeting process ENTR.
Since this program generates budget entry documents, the generation ofthe original budget isdocumented in the header information.Prerequisites
This program is only relevant for the componentBudget Control System(BCS).Features
This data transfer can take place as often as desired. Please note thatthis transfer will overwrite all manual changes made in BCS. However,when manual changes are overwritten, CO and BCS continue to remain insync, with CO considered as the reference. This is a main difference tothe previous program RFFMCOPI (transaction FM9C), which is used in theFormer Budgeting.
You must specify the CO fiscal year and the period, which are copiedinto the target version. You can limit the selection of plan data tocertain cost centers, orders, projects and business processes.
Note: if no values are entered for the cost center
, order number, business processand project in the selection options, no cost objectwill be selected. You can also limit the selection to certain costelements. If you do not specify any values for the cost element in theselection options, all cost elements of the Controlling Area will beselected.
If you have specified values for the field Group name
, the corresponding selections will be deactivated. This means, forexample, that you cannot select a range of cost centers and a costcenter group at the same time.
Derivation
The program determines the receiver in FM according to the FM accountassignments made to CO account assignments.
Note that if you use a value for the fund or functional area in your COplan data, these values will overwrite the results of the derivation.
Also, note that if you use a value for a grant which is different fromspace/blank or different from the setting "not relevant for GM", theprogram will reject your cost object, since a budget with a grant valuecan only be posted to BCS via Grants Management.
Caution: If you make any changes to the accountassignment, the plan data used in FM until now will not be automaticallytransferred to the new receiver when the next plan data transfer takesplace. You must make sure that during the next transfer, all FMassignments involved in this change to an assignment are included. If anold address is no longer derived, you have to reverse the correspondingdocument.
For the transfer of data to the target version, you can specify:
- whether the payment budget and/or the commitment budget should be
updated
- a unique budget type - for this, you can also implement the Business
Add-In FMCY_COPI_CO, in order to havemore than one target budget type, depending on the CO planning data thatwas transferred. The input budget type is then overwritten. Please seethe documentation of the IMG activityEnhance CO Plan Data Transfer for furtherinformation.
INCLUDE BCS_REASSIGNMENT_RULE OBJECT DOKU ID TX
Additional restrictions for FM account assignment
You can restrict the results of the derivation of CO account assignmentto the FM account assignment by using this option.
Processing Options
The data is updated on the target version side according to thespecified update mode. Note that for the optionReset and Overwrite, only the data that matches the selectioncriteria for the target (fiscal year, budget category, version, FMaccount assignments, and budget types) is reset.
The Grouping settings allow you to specify the FM accountassignment element combinations to be grouped in one change document(line items table FMBDP). A new change document is always created foreach new fund. In the Grouping settings you can extend the grouping toone of the other FM account assignment elements (for example, you cancheckmark the field Funds Center in order to get a new documentfor each new combination of fund and funds center). To avoid overflow inthe change document number range (line items table FMBDP), you can onlyselect one account assignment element in addition to the fund.
You can run the program either as a test run or an update run.Background processing is also possible.
Header Information
You have to specify the document type anddocument date for the budget entry documents created.You can also add further information such as the document header text,responsible person and so on. The header information is displayed in allgenerated budget entry documents.
Document Family Number
The documents created from one program run are grouped by adocument family number and can therefore be easilyretrieved again afterwards. For example, you can use the document familynumber for selection if you want to reverse all documents created in onerun, by using the program Reverse Budget EntryDocuments.
Text line
Each text line of document created will be filled by the original COaddress (for example, cost center K_100 and cost element 415000).Preconditions
- It must be possible for FM account assignments to be derived from CO
account assignments. For more information, see the SAP Librarydocumentation on Funds Management in the section entitled "Integrationwith Cost and Project Controlling".
- The report only includes planning for CO objects whose company code is
assigned to an FM area in the IMG activity"Assign Company Code to FM Area". Thecompany code also has to be assigned to a controlling area in the IMGactivity "Assign Company Code toControlling Area".
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