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Title
Fiscal Year Change: Commitment Carryforward with Document Chains Purpose
You can use this program to carryforward document items of a documentchain in Funds Management for open and consumed commitment for an FMarea and fiscal year to the next fiscal year.
If it is defined in the Customizing of Funds Management that thecommitment carryforward must run through an approval procedure, thisprogram selects the items that you can then approve using programApproval of Carryforward of Open Items(Chains) (RFFMCCF_APPROVE_CHAIN).Prerequisites
In the Customizing of Funds Management, the commitmentcarryforward with document chains is activated in theBasic Settings for the CommitmentCarryforward.
The individual document items in the chain must have the same accountassignment.
The following prerequisites must also be fulfilled:
INCLUDE VORAUSSETZUNGEN_CCF OBJECT DOKU ID TXFeatures
Commitment document items linked together, such as earmarked funds andinvoices or purchase requisitions and purchase orders, form chains. Thedocument item at the beginning of the chain is the original documentitem.
The carried forward consumed amount of each chain document item is thetotal of the carried forward open amounts of all follow-on documents.However, this principle does not apply if the last item of the chain(for example, an invoice) was excluded from the carryforward due to theCustomizing settings.
The transferability and the structure of the chains are determined bythe selected update profileand the settings in the Customizing of Funds Management thatdetermine which value types of documents (for example, invoice) in an FMarea/fiscal year can be carried forward. The following rules apply:
- If the carryforward is not allowed for the last chain item, the chain is
carried forward without the last item.
- If the carryforward is not allowed for an item within a chain, the
entire chain is not carried forward as the continuity of the chain isbroken.
Chains or subchains that are completely reduced or completed are notcarried forward.Selection
The program processes the chains to be carried forward based on yourselection criteria. For more information on this, see the documentationon program RFFMCCF1 in section "Selection". Note thatyou can only execute the carryforward with chains without parallelprocessing.
Even if you limit the selection to certain documents, the programselects all previous and follow-on documents and thereby completes thechain.
In Process with Dialog
The program issues a list of original document items for each chainwhich represent the chains and you can process as follows:
- To trigger the processing of a chain, select the chain and choose
Carry Forward Selection.
- By double-clicking on a chain, you can branch to the list of line items
for the chain. You can also assign the processing type in this detaillist and display consumed Overall amounts that can be carriedforward.
- You can branch to the document display by double-clicking on a item.
Output
The program issues a list of the chains carried forward with thecorresponding processing types. By double-clicking on a chain you canbranch to the list of the chain line items carried forward. You can alsodisplay all carried forward, open and consumed Overall amounts.
Two or four lines are displayed for the carried forward documents in theline item report in the information system:
- A line with amount type Carryover Previous Year Commitment (300)
and the last special period (for example, 16) for the old fiscal year.
- A line with the amount type Carryover Subsequent Year Commitment
(350) and the period 0 for the new fiscal year.
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