Title
Time Leveling for the Time Sheet

Purpose
When recording their working times, employees sometimes enter too few ortoo many hours, or forget to record any working times at all. You canuse the report RCATSCMP: Time Sheet: Time Leveling to determineany inconsistencies.
If there are employees whose time sheets are inconsistent, you cannotify them automatically by mail. You can schedule the report as abackground job that sends mails automatically. We particularly recommendthis if you have several time sheets to check.

Features

Selection

• If you want to select only those employees who are required to record
their times in the time sheet, choose the relevant option.

• You can check time sheets according to different selection criteria, for
example:
Days on which data has been entered without a time unit, unit ofmeasure, or currency
Days for which no times were recorded
Number of hours, you specify this based on the selection period
Employee's target hours
Depending on the selection type you choose, the dates are displayed forwhich too few, too many, or no times have been recorded.

• To select time sheets for which too few, too many, or no times were
recorded for individual workdays, choose Apply Selection Criteria toEach Day.
When selecting based on each day, the report reads the factory calendarif:
You select time sheets in which no times have been recorded
You select time sheets in which less than the number of hours youspecify has been recorded.
If you do not work with target hours, the report takes only the workdaysinto account for the selection.
You assign an employee to a factory calendar in the Time SheetDefaults infotype (0315).
When you specify the period in the Time Settings section, youdetermine whether the report displays days, weeks, or months.

• To select time sheets for which too few, too many, or no times were
recorded for the period specified in the Time Settings section,choose the Apply selection criteria to period option.
This enables you to check cumulated time sheets for several weeks ormonths. In the Time settings section, you can choose to have thesystem propose the settings from the data entry profile that was used toenter the working times.

• If you work with target hours, you determine these in the Target
hours section. Once again, you can choose to have the system proposethe settings from the data entry profile that was used to enter theworking times.

Output


• If you want to display all time sheets for the selected period, the time
sheets for which too few or too many hours have been recorded (based onyour selection criteria) are highlighted in color.

• If you choose the Send mail option, the system notifies employees
whose time sheets are selected automatically by mail. The mail appearsin the employee's SAP Inbox. For employees to receive the mail,you must define them as users in the Communication infotype(0105), subtype 0001.

• Depending on your authorization profile, you can choose a record and
switch to either the display or maintenance screen for the time sheetfrom the report output list. The system calls the time sheet with thedata entry profile you entered for proposal in the Time settingsor Target hours section.

Example

Checking time sheets for users of HR
You want to check whether your employees fulfilled their target hoursfor each day, or whether any employees recorded too many hours. You wantto notify by mail any employees whose time sheets containinconsistencies.
RESET N1
Specify the selection period and the criteria according to which youwant the system to select the personnel numbers assigned to you.
In the Time sheet selection section, select Select accordingto target hours and Too many recorded hours.
In the Selection control section, choose Apply selectioncriteria to each day.
In the Time settings and Target hours sections, werecommend you have the system propose the settings from the data entryprofile the employees used to enter their working times. Enter the nameof the profile in the relevant field and choose Propose.
Choose Send Mail.
Choose Execute.
The report selects time sheets in which, based on each day, too manyhours have been recorded. The system notifies the employees concerned bymail.

Selection according to time sheets without using HR
You want to check that your employees have recorded at least 20 workinghours per week. You want to notify by mail any employees who haverecorded less than 20 hours per week.
RESET N1
Specify the selection period and the criteria according to which youwant the system to select the personnel numbers assigned to you.
In the Time sheet selection section, select Select accordingto specified number of hours and Fewer than, and enter "20" inthe Recorded hours field.
In the Selection control section, select Apply selectioncriteria to period.
In the Time settings section, enter weekly data entry as theperiod type.
Choose Send Mail.
Choose Execute.
The report selects time sheets in which less than 20 hours per week havebeen recorded. The system notifies the employees concerned by mail.

Selecting time sheets in which no times have been recorded
If any employees have forgotten to record their working times, you canuse this report to select the relevant time sheets.
RESET N1
Specify the selection period and the criteria according to which youwant the system to select the personnel numbers assigned to you.
Select Select time sheets in which no times have been recorded.
Select Apply selection criteria to each day.
If you choose Apply selection criteria to period, note that thesystem only displays time sheets in which hours have not been recordedfor any of the days in the whole period. If hours have been recorded forjust one day in a period, the period is not selected.
In the Time settings section, specify the period the reportshould use to display the selected time sheets.
Choose Execute.
The report selects time sheets in which, for each workday, no times havebeen recorded.