Programme SAP FAGL_SWITCH_TO_OPEN_ITEM - Activate Open Item Management for Accounts Managed on Line Item Basis

Purpose
You can use this program to activateopen item management forG/L accounts with line item management.
You can choose between ordinary open item management and open itemmanagement for clearing specific to ledger groups.

Prerequisites
The G/L account must use line item management. If you want to opt foropen item management specific to ledger groups, it is possible for theaccount to be already using ordinary open item management.
Since the system has to post documents, you must enter default accountassignments on the selection screen (as well as make entries in somerequired entry fields). We recommend that you create separate masterdata for this because the postings made here do not correspond to any"real" business transaction.
Caution:
There are situations in which it is not possible to activate openitem management automatically.
Examples:

  • Ledger-specific postings have already been made manually, and the
    • balance of the account is therefore no longer identical in thedifferent ledgers.
    • Archiving has taken place, and the balances from the totals record table
      • no longer match the total of the line items.
      • Open item management has already been activated for an account and there
        • are line items as well as open items on that account.

        Features
        The system analyzes the account and generally posts write-offs so thatthe account has a balance of zero in each currency. If the amount youset in the company code for the permitted currency differences is toolow, the program could terminate. If necessary, check your Customizingsettings under Enter Global Parameters
        .
        Once the write-offs have been posted successfully, the system makestransfer postings specific to ledger groups to ensure that the balanceis zero for each ledger and account assignment.
        The system then activates open item management and clears all existingopen items. After this clearing, you have the option of having thesystem repost the amounts that were initially written off.
        The log is very detailed, enabling you to find errors or missingCustomizing settings quickly.

        Activity
        Execute the program as a test run first.
        Analyze the log.
        Note:
        If the program identifies a situation that cannot be handledautomatically (see the examples under "&PREREQUISITES&" above), it mightbe necessary to hire a consultant (for which your company will becharged). In such cases, contact SAP.

        Example
        You want to activate ordinary open item management.
        Initial Situation:
        Account balance: 1000 EUR.
        The 1000 EUR is distributed across the ledgers using the followingaccount assignments:

        • Ledger 1:

          • 400 EUR, account assignment K1
          600 EUR, account assignment K2
          • Ledger 2:

            • 300 EUR, account assignment K3
            700 EUR, account assignment K4
            System Response:
            The system performs the following steps:
            -1000 EUR is written off with account assignment X (from the selectionscreen). This amount is written to each ledger.
            A document is posted in ledger 1 with -400 EUR for account assignment K1and 400 EUR for account assignment X
            A document is posted in ledger 1 with -600 EUR for account assignment K2and 600 EUR for account assignment X
            A document is posted in ledger 2 with -300 EUR for account assignment K3and 300 EUR for account assignment X
            A document is posted in ledger 2 with -700 EUR for account assignment K4and 700 EUR for account assignment X
            The balance on the account is now zero for each account assignment.
            Open item management is activated.
            The 1000 EUR is reposted (as an open item)
            Closing checks are performed.